Event Coordinator

Event Coordinator

The University of Texas at Dallas Student Union Event Coordinator is a member of the Meeting and Event Planning team within a dynamic, multi-faceted department. Reporting directly to the Assistant Director of Student Union Meeting & Event Planning, the Event Coordinator supports the planning and coordination of events held within Student Union facilities, which encompass approximately 644,000 square feet of meeting, event, and gathering space. The position serves as a key resource for students, student organizations, campus partners, and external clients by facilitating reservations, coordinating event logistics, and ensuring successful event execution across Student Union venues.

Minimum Education and Experience - Associate's Degree. One (1) or more years of working events as host, server or support crew. Three (3) or more years using Microsoft Office products. An equivalent level of education and/or experience is acceptable.

Preferred Education and Experience - Preferred Education and ExperienceTwo or more years of professional experience in a higher education environment. Previous meeting and event planning experience.

Other Qualifications - To the extent this position requires the holder to research, work on, or have access to critical infrastructure as defined in Section 117.001(2) of the Texas Business and Commerce Code, the ability to maintain the security or integrity of the critical infrastructure is a minimum qualification to be hired and to continue to be employed in the position.

Essential Duties and Responsibilities - Event Coordinator ResponsibilitiesResponsible for planning events in Student Union (SU) spaces, including SU North, SU South, Comets LANding,SSB,SSA, Margaret McDermott Mall, and Chess Plaza. Serves as a secondary contact for event-related discussions. Conducts planning meetings with clients to discuss event details. Creates event layouts using Social Tables. Processes a broad range of reservation requests through Mazevo, the Student Union's reservation software, including student organization and departmental meetings and events. May assist with requesting services on behalf of external clients, including Media Services, Custodial Services,UTDPolice, and Parking. Assists with the day-to-day operations of the Meeting and Event Planning Office as needed. Oversees the Union Reservations email account and serves as the primary point of contact for the Union Reservations phone line. Assists with updates and audits of procedural documents. Coordinates with operations staff to ensure event needs are met. May work evenings and weekends, depending on the event schedule. Performs other duties as assigned. Knowledge of customer service principles and techniques. Proficient in Microsoft Office applications, including Word, Excel, and Outlook. Ability to advise student organizations and campus partners on event planning. Experience collaborating and building relationships across departments and programs. Strong organizational skills with attention to detail and the ability to manage multiple projects simultaneously. Excellent verbal and written communication skills.

Physical Demands and Working Conditions - Physical Demands and Working ConditionsRequired to stand for extended periods while performing job duties. May be required to move or lift objects weighing between 10 and 25 pounds. Frequently required to climb, balance, stoop, kneel, and crouch. Must possess good vision, manual dexterity, and coordination to perform assigned responsibilities effectively. Must be able to hear and communicate effectively through speaking. May be required to hear and speak frequently throughout the workday.

Physical Activities

Working Conditions

Additional Information - Remote Work Notice: After the probationary period, this role may be eligible for a hybrid (partly remote/partly in office) work schedule, subject to business need and manager approval. Must be located within the DFW Area and have the ability to be on campus with 24 hours of notice. A UT Dallas Remote Work Agreement will be required within 14 days after approval. Work ScheduleStandard work hours for this position are8:00 a.m. to 5:00 p.m., Monday through Friday. Occasional evening and weekend work is required to support scheduled events and departmental operations.

What We Can OfferUT Dallas is an Equal Opportunity Employer with an employee-friendly and supportive work environment. Our comprehensive compensation and benefits package that is effective as of your hire date includes: Competitive SalaryTuition BenefitsBCBSPPOMedical Insurance Options – including100% paidemployee medical coverage for full-time employeesAD&D InsuranceDental & Vision Plan OptionsLong and short-term disabilityTRSRetirement PlanFertility BenefitsPaid time offAll UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program. Visit more information.

Special Instructions Summary

Important Message - 1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public. 2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. The Universityis committed to providing access, equal opportunity, and reasonable accommodationfor individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact theADA Coordinator. For inquiries regarding nondiscrimination policies, contact theTitle IX Coordinator.

Applicant Documents

Required Documents

1. Resume
2. Cover Letter/Letter of Application

Optional Documents

1. Other Document
2. Veteran Employment Preference - Form DD-214