Grants & Budget Manager

Scion Nonprofit Staffing has been engaged to conduct a search for a Grants and Budget Manager on behalf of a mission-driven, community-based health organization dedicated to advancing health justice, racial equity, and community well-being. This is an exciting full-time, direct-hire opportunity with a hybrid work schedule for a collaborative nonprofit professional who brings expertise in grant management, budget oversight, and financial stewardship.

POSITION OVERVIEW

The Grants and Budget Manager will play a critical role in supporting the organization's mission by overseeing grant development, grant administration, budget management, and financial reporting. This position ensures that funding opportunities are identified and pursued, grant commitments are fulfilled, and financial resources are accurately tracked, allocated, and reported.

Working closely with the Director of Administration and Finance and the Development Director, this individual will help align funding with organizational priorities, maintain the financial integrity of grant-funded programs, and ensure compliance with contractual, financial, and reporting obligations.

The ideal candidate is a natural “words and numbers” professional who is equally comfortable developing compelling grant proposals, analyzing budgets, managing restricted funding, and collaborating across departments. This is an exceptional opportunity for a detail-oriented, strategic professional who is passionate about advancing health equity and strengthening the financial sustainability of a community-centered organization.

PERKS & BENEFITS

• Competitive annual salary of $83,000–$90,000 , depending on qualifications and experience.
• Comprehensive medical, dental, and vision insurance with 100% employer-paid coverage for employees and 80% coverage for dependents.
• Five weeks of paid time off annually, plus designated holidays.
• Life insurance and long-term disability coverage.
• 403(b) retirement plan.
• Potential eligibility for Public Service Loan Forgiveness (PSLF).
• Full-time, 40-hour-per-week schedule with a hybrid work arrangement (80% in person and 20% remote).
• Opportunity to make a meaningful impact within an organization committed to health justice, racial equity, and community well-being.

KEY RESPONSIBILITIES

Grant Development and Fundraising Support

• Research and identify public and private grant opportunities that align with organizational priorities, programs, and funding needs.
• Support the development and submission of compelling grant proposals, letters of inquiry, applications, and supporting materials.
• Collaborate with organizational leadership and program directors to develop program narratives, project budgets, measurable outcomes, and funding proposals.
• Maintain a comprehensive grant calendar to track application deadlines, reporting requirements, renewal opportunities, and key deliverables.
• Maintain a centralized library of organizational information, program descriptions, outcomes, budgets, and grant application materials.
• Support institutional funder cultivation and stewardship through timely communication, accurate documentation, and high-quality reporting.

Grant Management and Reporting

• Collaborate with internal stakeholders to manage the full grant lifecycle, including contract review and negotiation, award acceptance, implementation, reporting, renewal, and closeout.
• Maintain centralized tracking systems for grant awards, funding restrictions, deliverables, reporting deadlines, and renewal dates.
• Coordinate with program directors and staff to collect programmatic data, outcomes, narratives, and supporting documentation.
• Prepare and submit accurate, timely narrative and financial reports to funders.
• Monitor grant expenditures and program activities to ensure alignment with approved budgets, grant agreements, and funding restrictions.
• Track grant balances, spending progress, and available funds, proactively identifying underspending, overspending, and potential compliance concerns.
• Maintain organized, audit-ready grant documentation, including applications, award letters, budgets, amendments, correspondence, and financial records.
• Support grant renewals, extensions, budget modifications, and closeout activities.

Budget Management and Financial Analysis

• Support the development, monitoring, and maintenance of organizational, departmental, programmatic, and grant-specific budgets.
• Partner with finance and program leadership to ensure budgets accurately reflect staffing, program activities, operating expenses, and funding restrictions.
• Monitor actual expenditures against approved budgets and provide regular updates on budget performance.
• Establish and maintain systems for tracking grant revenue, expenditures, available balances, and financial projections.
• Assist with annual budgeting, reforecasting, and financial planning processes.
• Identify potential financial risks and funding discrepancies and communicate findings to appropriate leadership.

Payroll Allocation and Grant-Funded Staffing

• Coordinate payroll expense allocations across grants, contracts, programs, and restricted and unrestricted funding sources.
• Maintain accurate records of employee full-time equivalent (FTE) allocations by funding source and reconcile allocations against approved staffing budgets.
• Collaborate with finance and program leadership to ensure staffing changes, salary adjustments, and funding commitments are accurately reflected in payroll allocations.
• Reconcile payroll expenses against the general ledger and grant financial reports, investigating and resolving discrepancies.
• Maintain supporting documentation for payroll allocations and personnel costs charged to grants.
• Identify potential funding shortfalls or overallocations, communicate concerns to leadership, and support budget adjustment communications with funders.
• Support periodic reviews of personnel costs to ensure grant-funded staffing commitments remain financially sustainable.

Compliance, Systems, and Internal Coordination

• Ensure grant and budget management practices comply with funder requirements, organizational policies, grant agreements, and applicable federal, state, and local regulations.
• Support the development and implementation of standardized processes for grant tracking, budget monitoring, payroll allocations, and reporting.
• Maintain accurate, accessible, and audit-ready financial and grant documentation.
• Coordinate with finance staff and external auditors during grant-related financial reviews and audits.
• Identify opportunities to strengthen internal controls, documentation, and financial reporting processes.
• Communicate funding restrictions, reporting obligations, and budget considerations to relevant staff.
• Promote a culture of shared accountability, transparency, and responsible financial stewardship.

QUALIFICATIONS

Required Qualifications

• Bachelor's degree in accounting, finance, public administration, nonprofit management, business administration, or a related field, or equivalent relevant professional experience.
• Minimum of four years of experience in grant management, nonprofit budgeting, financial administration, grant writing, or a related field.
• Demonstrated experience preparing grant proposals and managing grant reporting requirements.
• Experience developing, monitoring, or reconciling budgets across multiple funding sources.
• Strong understanding of restricted funding, grant budgets, and financial reporting.
• Experience tracking personnel expenses or allocating payroll costs across grants, programs, or departments.
• Proficiency with spreadsheets and financial tracking tools.
• Exceptional organizational and project management skills, with the ability to manage multiple deadlines and competing priorities.
• Strong attention to detail, accuracy, and commitment to maintaining reliable financial records.
• Excellent written and verbal communication skills, including the ability to communicate financial information clearly to non-financial colleagues.
• Ability to collaborate effectively across departments and build strong working relationships with staff at all levels.

Preferred Qualifications

• Experience working within a nonprofit, community health center, public health organization, or social justice-oriented organization.
• Experience managing government grants, foundation grants, and other restricted funding sources.
• Familiarity with payroll systems, accounting software, and grant management tools.
• Experience supporting organizational budgeting, financial forecasting, and audit preparation.
• Commitment to racial equity, health justice, and community-led approaches to improving health and well-being.

COMPENSATION AND BENEFITS

This exciting full-time, direct-hire opportunity offers a competitive annual salary of $83,000–$90,000 , depending on experience and qualifications, along with a comprehensive benefits package that includes medical, dental, and vision coverage (100% employer-paid for employees and 80% for dependents), life insurance, long-term disability, a 403(b) retirement plan, five weeks of annual paid time off, designated holidays, and potential eligibility for Public Service Loan Forgiveness.

This position offers a 40-hour workweek with a hybrid schedule consisting of 80% in-person work and 20% remote work. The Grants and Budget Manager reports to the Development Director.

HOW TO APPLY

For immediate consideration, please apply with your resume. We look forward to connecting with qualified candidates who are passionate about nonprofit financial stewardship, grant management, and advancing health equity through meaningful community impact.

ABOUT OUR FIRM

Scion Nonprofit Staffing is an award-winning national nonprofit recruitment and staffing specialist for nonprofit organizations, foundations, associations, and educational institutions! Since 2006, we have had the pleasure of successfully placing thousands of talented professionals supporting incredible missions and programs. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire nonprofit recruiting, interim leadership placement, and temporary professional staffing.

We are proud to be part of the Forbes lists of the Best Recruitment Firms and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a ClearlyRated Best of Staffing firm as well as a top recruitment firm by The Business Times. Additional information about our firm and our practices can be found online. Scion Nonprofit Staffing is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent.

For opportunities located in a region that has enacted fair chance, arrest, or conviction based employment ordinances, Scion Nonprofit Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.