Elementary School Administrative Assistant (12-Month, Full-Time)

Elementary School Administrative Assistant (12-Month, Full-Time) Wayland School District, Happy Hollow Elementary School – Wayland, Massachusetts Job Details Job ID: 5769710 Application Deadline: Sep 01, 2026 11:59 PM (Eastern Standard Time) Posted: Jun 09, 2026 4:00 AM (UTC) Starting Date: Immediately Job Description Wayland Public Schools is seeking a highly organized, welcoming, and customer-service-oriented Elementary School Administrative Assistant to join our team. The Administrative Assistant serves as an integral member of the elementary school office, supporting the efficient day-to-day operations of the school while fostering a positive experience for students, families, staff, and community members. Duties and Responsibilities Serve as the first point of contact for students, families, staff, visitors, and community members, maintaining a welcoming and professional office environment. Manage incoming phone calls, emails, correspondence, and general inquiries, directing requests appropriately. Support the daily operations of the school office, including scheduling appointments, coordinating meetings, and maintaining calendars. Maintain accurate student records, including attendance, registrations, withdrawals, transfers, and other student information in accordance with confidentiality requirements. Assist with student dismissal procedures, transportation changes, and communication between families and school personnel. Prepare and distribute correspondence, reports, newsletters, forms, and other school communications. Maintain organized electronic and paper filing systems and generate reports using district information systems as needed. Process purchase orders, invoices, reimbursements, and other financial transactions in accordance with district procedures; assist with budget tracking and supply ordering. Coordinate visitor management and volunteer documentation processes and support substitute teacher coverage as needed. Assist with the planning and implementation of school events, family engagement activities, and special programs. Collaborate effectively with school and district staff to support school initiatives and ensure efficient office operations. Perform other duties as assigned by the Principal to support the successful operation of the school. Qualifications Education: High school diploma or equivalent required; Associate's or Bachelor's degree preferred. Experience: Previous administrative assistant experience, preferably in a school setting, is highly preferred. Experience with student information systems and school management software is desirable. Technical Skills: Demonstrated proficiency with Microsoft Office Suite and Google Workspace. Cultural Competency: Experience with diverse populations and a strong commitment to Wayland's goals of diversity, equity, inclusion, and belonging. Professionalism: Excellent communication, interpersonal, organizational, and customer service skills. Ability to maintain confidentiality, exercise sound professional judgment, and effectively manage multiple priorities in a fast-paced environment. Education and Experience High school diploma or equivalent required. Associate's or Bachelor's degree preferred. Previous school office or administrative experience preferred. Knowledge of elementary school operations and procedures is desirable. Experience using student information systems and other educational software platforms is preferred. Work Schedule and Compensation Hours: 35 hours Schedule: Monday – Friday, 12-month position Salary: Commensurate with the WEA Unit B Salary Scale based on level of experience as a non-exempt hourly employee, example: $26.99 – $36.44 Wayland Public Schools (WPS) provides a desirable benefits package for full-time employees which include: health, employer sponsored Health Savings Account, dental, vision, long-term disability, life insurance, 403(b), Dependent Care Account, Flexible Spending Accounts, and participation in retirement pension boards. WPS is an equal opportunity employer committed to the fulfillment of the dignity of all people and their contributions and will ensure that all applicants are employed, assigned, and promoted without regard to race, color, religion, national origin, sex, gender identity, sexual orientation, age, genetic information, ancestry, military status, disability or pregnancy. Each applicant is selected on the basis of qualifications, merit, and ability. WPS is proudly a member district of the Massachusetts Partnership for Diversity in Education dedicated to creating an inclusive, supportive, and equitable educational community. WPS encourages candidates of all backgrounds and seeks applicants who prioritize and value diversity, equity, and belonging. Position Type: Full-Time Job Requirements Citizenship, residency, or work visa required. Contact Information Melissa Webb, Human Resources PO Box 408 Wayland, Massachusetts 01778 Phone: View phone number on click.appcast.io Email: View email address on click.appcast.io #J-18808-Ljbffr Young World Physical Education