Event Planner

Event Planner
Job Number: 26-01428

Unlock your next career opportunity with a global leader shaping the future of business and technology. ECLARO is looking for an Event Planner to support our client in Irving, TX.


ECLARO's client is a global research and advisory leader that helps organizations unlock growth, solve complex challenges, and make confident decisions through trusted expertise and insights. Ready to take the next step in your career? Apply today and be part of a team making an impact worldwide.


Position Overview:

• The Senior Conference Planner is responsible for the logistics, planning, and execution of Client C-Level Communities programs, including Executive Summits and Inner Circle dinners.
• This role partners with community leaders, sponsors, venues, and internal stakeholders to create exceptional experiences for C-level executives while managing budgets, vendors, event technology, and onsite operations
• Applicants must be authorized to work in the United States on a full-time basis without the need for current or future visa sponsorship

Responsibilities:

• Lead planning and delivery of assigned Executive Summits and Inner Circle dinners with oversight of the program logistics and registration
• Communication and collaboration across event teams to ensure seamless delivery of world-class events
• Plan the onsite attendee journey; this includes the event branding and signage.
• Plan and manage all on site conference signage and branding
• Coordinate communications as the primary point of contact for the on-site team to all suppliers including the hotel/venue.
• Coordinate with our AV partner to ensure our requirements are communicated properly, floorplans are created, AV sets are designed in line with branding guidelines.
• Manage invoices, purchase orders, and facilitate payment of event related bills
• Financial management: incl. accurate and timely event budget forecasts, alert management about risks and deviations to plan and post event reconciliation
• Serve as onsite lead for assigned events and manage issue resolution in real time.
• Travel 4-5 times through December, planning up to 4 programs

Required Qualifications:

• 4-6 years of event experience
• Proficiency in the MS Office suite including Word, Excel, and PowerPoint
• Ability to learn at a rapid pace, connecting the dots between internal systems and program deliverables
• Experience planning executive-level events, client events, or leadership meetings.
• Knowledge of hotel, travel and meeting planning business is required, particularly in terms of normal service expectations.
• Expert understanding of event logistics and technical production
• Strong venue, and supplier management experience.
• Demonstrated budget management and forecasting experience.
• Proven ability to manage multiple concurrent events in a fast-paced environment
• Excellent project management and organizational skills.
• Strong customer service mindset and executive presence.
• Proven success working in a collaborative environment
• Maintain composure in a fast-paced environment
• Ability to work as part of a team but also work on events individually.
• Bachelor's degree with focus on events and/or marketing.

If hired, you will enjoy the following ECLARO Benefits:

• 401k Retirement Savings Plan administered by Merrill Lynch
• Commuter Check Pretax Commuter Benefits
• Eligibility to purchase Medical, Dental & Vision Insurance through ECLARO

If interested, you may contact:
Paul Joseph
View email address on click.appcast.io

Equal Opportunity Employer: ECLARO values diversity and does not discriminate based on Race, Color, Religion, Sex, Sexual Orientation, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status, in compliance with all applicable laws.