Administrative Support Coordinator

Job Description and Duties

Please note: This is a re-post. If you previously applied, no need to reapply. Under the general supervision of the designated manager, the Office Technician (Administrative Support) performs a variety of responsible clerical and administrative support functions in a fast-paced office environment. The incumbent is responsible for processing documents, maintaining electronic and paper records, preparing correspondence and reports, entering and verifying data, and providing customer service to internal and external stakeholders. Duties include answering and directing telephone calls, responding to inquiries, scheduling appointments, coordinating office activities, processing incoming and outgoing mail, maintaining office supplies, and ensuring the accuracy and confidentiality of sensitive information. The incumbent uses standard office equipment and computer applications, including Microsoft Office Suite, to support daily operations and meet established deadlines. The ideal candidate demonstrates strong organizational and communication skills, attention to detail, the ability to prioritize multiple assignments, and the capacity to work independently as well as collaboratively in a team environment while providing professional customer service.

You will find additional information about the job in the . Working Conditions

Occasional travel in-region, and rare out-of-region travel is required for this position, using a personal vehicle for official state business; mileage reimbursement will be provided in accordance with state regulations. Must possess and maintain a valid California driver's license and carry adequate vehicle insurance as required by state policy. This position requires occasional work during evenings and/or weekends.

The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website. This position is designated bilingual and requires the incumbent to perform essential job functions in Spanish at least 10% of the time. Responsibilities include providing written and/or oral translation between English and Spanish as part of daily duties.

Personal Leave Program:

Effective July 1, 2025, state employees are subject to temporary salary reductions ranging from 2% to 4.62% in exchange for Personal Leave Program (PLP) hours. Please note that the salary ranges listed in this Job Control may not reflect these reductions associated with the 2025 Personal Leave Program. Please follow the link for more information regarding the 2025 Personal Leave program:

Special Requirements

The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website. Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

The ideal candidate will have strong written and verbal communication skills, excellent organizational abilities, strong customer service skills, and a keen attention to detail. They should be proficient in Microsoft Office and other standard office software, with experience supporting meetings, community meetings and/or events, and maintaining accurate records and operational processes. The ability to handle confidential information with discretion and interact professionally with diverse individuals, including those with developmental disabilities, is essential. A background or interest in public service or disability advocacy is highly desirable. Verbal fluency in Spanish is highly desirable. Benefits

Benefit information can be found on the CalHR website and the CalPERS website. State of Qualifications.

A ll applicants must provide a Statement of Qualifications (SOQ) to be considered. When preparing your Statement of Qualifications, you are required to follow these guidelines: The SOQ must be typed, double spaced using an Arial font size, no smaller than 12 point. The SOQ must be no more than two (2) pages, single sided The evaluation criteria on the SOQ must be addressed and numbered in the same order as is listed below: Describe your experience providing administrative or clerical support in a professional setting. Please provide specific examples of achievements that demonstrate your key skills relevant to this position. What experience do you have working with or supporting individuals from diverse backgrounds, including people with disabilities? What experience do you have in collecting, organizing, sorting, and reporting out on data?

What experience do you have in booking, preparing for, and supporting community meetings and/or events?

Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is required and must be included. Statement of Qualifications - A Statement of Qualifications (SOQ) is required. Failure to submit an SOQ as directed below, may eliminate your application from the screening process. A resume in lieu of the SOQ responses will disqualify an applicant from consideration.