Donor Database Administrator

JOB TITLE: Donor Database Administrator JOB CLASS: Exempt, Full-Time DEPARTMENT: Advancement REPORTS TO: Development Manager LOCATION: Bridging Roseville: 1730 Terrace Dr, Roseville, MN 55113 SALARY: $55,000 – $60,000 annually Benefits Three weeks (120 hours) of accrued Paid Time Off (PTO) Two floating Holidays, annually Ten paid Holidays, annually Volunteer Time Off (VTO) 401(k) Retirement Plan – employer match up to 4% Medical (80% employer paid, four medical plans to choose from) and Dental (100% premium paid by employer) LTD/AD&D premium paid by employer Basic Life Insurance premium paid by employer Voluntary Life (optional) Vision (optional) Bridging clothing allowance, annually Cell phone reimbursement Professional Development allowance Organization Overview Bridging, a 501(c)(3) nonprofit organization primarily serving the greater Twin Cities, empowers people to thrive in their homes by providing quality furniture and household goods for those pursuing housing stability. Since 1987, Bridging has served more than 110,000 households and currently operates out of three locations – Bloomington, Roseville, and Plymouth. Driven by over 5,000 volunteers each year and donations from the community, we provide the basic home essentials to more than 5,300 homes every year. On average, Bridging redistributes 17 semi‑loads of donated furniture and household goods to an average of 120 households (300 people) each week. Through financial and inventory support from individuals, businesses, and our local partners, Bridging continues to bring hope and stability to thousands of households in need. Responsibilities Database Management Administer and optimize Raiser’s Edge NXT with a focus on accuracy, integrity, and usability. Maintain high‑level data quality, consistency, and integrity to support the Executive Director, Development Director, and the Development Manager in donor stewardship/cultivation. Commitment to data integrity, confidentiality, and accuracy. Establish and uphold data entry standards and best practices. Perform regular data audits, cleanup, deduplication, and quality control. Provide Raiser’s Edge training and technical support to staff as needed. Act as the primary liaison on behalf of the development team with finance to ensure donor care policies, processes and procedures are maintained, updated and adhered to. Act as the primary lead for donor database projects, updates and conversions. Gift Stewardship Administration Process and record all donations accurately and timely. Generate all donor acknowledgement letters, with accurate tax‑deductible information as needed, for financial and in‑kind donors. Manage the acknowledgement letter and mailing process. Manage and process all online donations. Process, track and update recurring monthly donations. Reporting & Analytics On a monthly basis reconcile the contributed income with the Finance Team. Maintain the monthly development dashboard. Prepare reports and/or analytics for the Executive Director and Development Team to support their work with individual and institutional donors, volunteers, and committees. Facilitate the creation of mailing lists for newsletters, solicitation letters, and other communication materials as determined by the Development Manager. Donor Prospecting & Research Support donor prospecting efforts by identifying potential individual, corporate, and foundation donors. Conduct prospect research using public records, wealth screening tools, and the Raiser’s Edge donor database. Present prospect profiles including giving history, capacity ratings, philanthropic interests, and engagement activity to appropriate gift officers. Monitor donor engagement trends to identify upgrade and stewardship opportunities for gift officers. Collaborate with Development Team to prioritize high‑potential donor prospects. Support segmentation strategies for targeted fundraising and marketing outreach. Other Regular participation in Development Team Meetings. Foster a culture of philanthropy and gratitude within the organization. Share Bridging messaging on personal networking and social channels. Any other duty deemed necessary by the Development Manager and/or Director of Development to fulfill your role and/or needed by the organization. Qualifications Required Understanding of and belief in Bridging’s vision and mission. Passion for Bridging’s mission and empathy for individuals and families pursuing housing stability. Mission and values‑driven with a strong commitment to diversity, equity, inclusion, and belonging (DEIB). Build strong collaborative relationships across departments and communicate effectively with a wide range of stakeholders. Associate degree plus 5 years of relevant experience OR Bachelor’s degree plus 3 years of relevant experience in data, nonprofit administration, or related fields. Hands‑on experience administering Blackbaud Raiser’s Edge NXT or a similar CRM. Demonstrated success maintaining high‑accuracy data, including gift entry and reconciliation. Experience creating reports, dashboards, queries, and data analysis to support fundraising and organizational decision making. Advanced Excel skills (formulas, validation, exports) and comfort with database reporting. Experience working with relational databases. Good sense of accountability, strong dependability, and impeccable integrity. Detail‑oriented and proactive approach to managing time‑sensitive and competing workloads. A willingness to support colleagues outside of one’s primary responsibilities. Collaborative, adaptable, and receptive to feedback. Must have the ability to work occasional nights and weekend events, access to the Internet from home, and a vehicle or reliable transportation. #J-18808-Ljbffr