Administrative Intern II

REQUIREMENTS
Graduation from an accredited four-year college or university. Proof of graduation and qualifying degree and/or coursework will be required upon appointment to this position.


A list of approved accrediting agencies can be found here:

RESPONSIBILITIES
Under the direct supervision of the Senior Accountant, the Administrative Interns will perform accounting duties, such as, but not limited to:

(1) Accounts Receivable - Billing, collections and ensuring accurate financial records. They generate and send invoices, track outstanding balances, and follow up on overdue accounts to maintain healthy cash flow. This role involves reconciling the accounts receivable ledger, resolving billing discrepancies, and collaborating with internal units and other departments to address payment issues. Additionally, they prepare financial reports related to receivables and help improve collection processes.

(2) Accounts Payable - Processing and verifying vendor invoices, ensuring timely and accurate payments in accordance with department policies and vendor terms. They reconcile accounts, resolve discrepancies, and maintain organized financial records to support audits and daily/month-end close activities. This role also involves communicating with vendors and collaborating with internal units and other departments to address payment issues. Additionally, they prepare financial
reports related to accounts payable and help improve payment processes.

(1) Cash Receipts - Accurately recording and reconciling incoming payments, ensuring that all cash, check, and electronic receipts are properly documented and deposited. They maintain detailed records of transactions, prepare bank deposits, and reconcile bank statements to ensure consistency between internal records and financial institutions. This role also involves resolving discrepancies, supporting daily and month-end close activities, and collaborating with other departments to ensure timely and accurate financial reporting.


How to apply


Electronic submittals are required. Interested candidates must submit a City of Los Angeles Application for Employment and resume to the Los Angeles Fire Department Human Resources Division. Please select "Administrative Intern II - ASB-Accounting" on the submission form below:


Report of Availability:


The period to submit your application is currently open and may close without prior notice at any time after a sufficient number of applications have been received.


Due consideration will be given to previous work experience, employment history, and attendance. Depending on the number of applications received, a screening process may be used to identify the most qualified candidates. Only qualified candidates will be invited to participate in the interview process. The evaluation of candidates for this position may be based on a combination of experience and training as presented on the resume, an interview, and/or a performance exercise.

Internship

Internships are positions for a student or trainee who will work in a City department, office or bureau, sometimes without pay, in order to gain work experience or enhance or expand knowledge.