Staff Integration Coordinator

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment.

Join our Human Resources Team as a Staff Integration Coordinator which can be located in any of our GT U.S. office location.

We are seeking a highly skilled professional who thrives in a fast-paced, business-driven environment. The ideal candidate is a detail-oriented, organized self-starter with excellent interpersonal and written communication skills, and has a warm and professional demeanor. You are comfortable speaking in front of large groups and can clearly and patiently guide new hires through systems, resources, and firm culture. You will play a key role in shaping a meaningful integration experience that drives employee success, satisfaction, and retention. If you are someone with a collaborative mindset, a strong sense of discretion, and the ability to build effective working relationships at all levels of the organization, we invite you to apply.

This role is flexible in terms of location, and will be offered on a hybrid basis. Regular in-office presence may be required for team meetings, training opportunities, and relationship building, with hours varying by office. This role reports to the Director, Staff Integration.

Position Summary

The Staff Integration Coordinator provides advanced administrative support to the Talent Services Staff Integration team. The goal of the Staff Integration team is to provide newly hired professional staff with a positive and meaningful integration experience upon their arrival and throughout their first year of employment, ultimately leading to increased employee success, satisfaction, and retention. This position assists with the overall operations of the Staff Integration Program and identifies areas for improvement and expansion. The ideal candidate will bring a passion for employee engagement and a continuous improvement mindset to all aspects of the role. Candidate should also be flexible to work overtime as needed.

Key Responsibilities

• Ensures that new professional staff members are provided with opportunities and resources to fully integrate into the firm
• Assists with the promotion and education of the Staff Integration Program to relevant parties, including newly hired partners of the program such as Business Development professionals and Talent Services Managers, as needed
• Continuously evaluates the integration program to determine how to best adapt to program changes and feedback and provide offerings that are meaningful and valuable to new hires
• Serves as a point person for new staff hires' questions and helps familiarize them with firmwide systems, resources, and capabilities
• Coordinates and co-leads introduction calls with new staff, when requested
• Educates new staff hires on GT's unique culture, values, and organizational structure
• Communicates and demonstrates the GT message and model of client service and collaboration throughout the integration process
• Prepares and ships all new staff hire welcome and anniversary gifts and communicates shipment details to local office contacts
• Drafts monthly newsletters highlighting firm resources, programs, and contacts; technology tips; timely updates and reminders; and overviews of administrative departments
• Coordinates check-ins with new hires at established milestones
• Coordinates and co-leads bi-weekly Office Hours calls
• Maintains the SharePoint database of all past and present program participants and owns responsibility for ensuring the accuracy of all information
• Creates and implements content for the firm's internal Staff eNotebook and regularly checks existing content to confirm accuracy of information
• Collaborates with the Director, Staff Integration and HRIS to create and provide ongoing reporting and analysis on retention and other related data
• Reviews and edits all external communications before distribution and demonstrates initiative to create high-quality first drafts where appropriate
• Documents established processes and lessons learned for the Staff Integration Program
• Partners with other administrative departments including Marketing, Talent Services, Professional Development, Technology, Finance, Innovation, and Records as needed
• Assists with other related Talent Services department activities and projects as needed and performs additional duties and responsibilities as assigned

Qualifications
Skills & Competencies

• High attention to detail, outstanding organizational skills, self-motivation, and the ability to manage time effectively
• Excellent interpersonal and communication skills, both oral and written, with a professional and warm demeanor and presentation
• Ability to establish and maintain effective working relationships with all levels of the organization and collaborate well in a team environment
• Comfort and confidence when speaking in front of large groups
• Ability to work under pressure to meet strict deadlines and effectively prioritize multiple tasks
• Clearly explain how to accomplish tasks to new hires, whether verbally or via email, in a patient and thorough manner
• Recognize confidential, sensitive, and proprietary information and maintain such information as confidential

Education & Prior Experience

• Bachelor's Degree or equivalent experience, preferably in a professional services organization
• Three to five years of experience in a Human Resources support role
• Professional in Human Resources (PHR/SPHR) or SHRM-CP/SCP certification preferred
• Basic understanding of HR principles and practices, as well as employment law compliance

Technology

• Proficiency with Windows-based software and Microsoft Office Suite applications including Word, PowerPoint, Excel, SharePoint, and Outlook required
• Familiarity of HTML and other web editing tools a plus
• Knowledge of HR-related programs and software, preferably Workday, for onboarding, recruiting and other HR processes
• Demonstrates a basic understanding of artificial intelligence (AI), including its capabilities and limitations, the importance of data privacy, accuracy, verification, and appropriate use in professional services environment
• Willingness to learn or familiarity using AI-assisted tools (e.g., Microsoft Copilot, ChatGPT, etc.) to enhance daily work tasks as appropriate and/or directed
• Proactive approach to learning and adopting emerging AI technologies and contributing to a culture of innovation is strongly valued.

The expected pay range for this position is:

NY: $42.24 to $44.94 per hour

LA/DC: $ 35.27 to $38.67 per hour

Actual pay will be adjusted based on experience, location, and other job-related factors permitted by law. Full time employees may be eligible for a discretionary bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, 401K, vacation, sick time, and an employee assistance program. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary critical illness and cancer insurance and pet insurance. Commuter and Transit programs may also be available in certain markets.

Pursuant to the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act, we will consider qualified applicants with arrest or conviction records for employment.


GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual's race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.