Project Controls Analyst

Requisition ID # 174327 

Job Category: Business Operations / Strategy 

Job Level: Individual Contributor

Business Unit: Energy Delivery

Work Type: Onsite

Job Location: San Ramon

Department Overview

Gas Operations is focused on ensuring the safe and reliable flow of natural gas to our customers. As a whole, Gas Operations is responsible for all aspects of PG&E's gas distribution and transmission operations, including planning, engineering, maintenance and construction, restoration and emergency response.

Position Summary

This job is represented by Engineers and Scientists of California (ESC) subject to collective bargaining.

A journey level Analyst position that provides support to Associate to Journey Project Manager level distribution and/or transmission projects (per Project Types table) with minimal guidance of the Project Manager/PCA Supervisor. If assigned, may perform functions in the Project Support Function; the Central Data Management Function; and/or the Central Financial Analysis Functions.

PG&E is providing the monthly rate range that the company in good faith believes it might pay for this position at the time of the job posting. This compensation range is specific to the locality of the job. The actual hourly rate paid to an individual will be based on multiple factors, including, but not limited to, specific skills, education, licenses or certifications, experience, market value, geographic location, collective bargaining agreements, and internal equity. This position is subject to collectively bargained hourly wage rates. The monthly rate for this position ranges from $8,279.00 to $11,035.00.

Job Responsibilities

Project Support Functions

Schedule Development and Analysis:

• In coordination with Project Manager develop project schedule and cash flow/forecast plans with functional department input.

• Attend Project and Job kickoff and walk down meetings.

• Create, maintain and update schedules.

• Document, monitor and communicate project milestones and risks with appropriate stakeholders.

• Participate in project status meetings, collect progress data and revise project plan as needed.

• Monitor financial progress and maintain Project Manager’s order group. Develop, maintain and control project schedule plans using appropriate software (for ex: SAP Project System, SAP Work Management System, and MS Project).

Cost Plan Development and Analysis:

• Use the cost and schedule plan to determine if project objectives are achievable.

• Create, maintain, and update monthly forecast budgets.

• Prepare various cost reports and maintain forecast accuracy. Prepare project performance analysis, cost, and schedule status reports. Identify cost and schedule variances from objectives and recommend corrective action.

• Assess and report on project performance using established industry standards.

• Ensure that responses to project budget, and GRC or FERC cost requests reflect accurate and current project cost information and stakeholders are in concurrence.

• Provide regular communication on project cost, schedule and risk status to project team members, stakeholders and public.

• Interface with design and planning resources and software systems.

• Review and assist in the preparation of Advance Authorizations, Job Estimates and Re-Authorizations and assist PM in routing for approval.

• Prepare journal entries and coordinate or process goods receipts in current software system.

• Ensure that responses to budget and cost requests reflect correct project cost information and stakeholders are in concurrence.

• Input data into various programs and prepare various cost and forecasting reports.

Project Documentation & Reporting:

• Verify that project cost and schedule milestones were/were not attained and provide input to identify future process or business improvements and work with responsible parties to implement.

• Manage orders from inception through completion and all required documentation is entered in current software system (Ex: EDMS).

• Resolve all open items, ensure compliance requirements are met and settlement rules are entered, and close out order.

• Maintain scope change, contingency release, change order, and journal entry logs.

• Maintain written and electronic project documentation and records for required aspects of the project: Maintain project files in accordance with established guidelines and requirements (Ex: utilizing the electronic document management system or EDMS).

• Document change order requests, project status, key issues, risks and resolution, priority changes and approvals.

• Provide Project Manager with monthly report of project costs and/or schedule information including variance analysis according to an agreed upon level of detail and prioritization.

• Provide Project Team members with current status report containing schedule and cost information. Comply with Utility Operations Policies, Standards and Guidelines.

• Assist PM with Post Job Critique.

Central Data Management Functions

Data Management:

• Maintain Construction Management Databases for tracking OperationalMetrics.

Quality and Analysis:

• Prepare various monthly and weekly project management reports and report performance reports to management group including scorecards.

• Ensure quality of reports for the department, to report out to stakeholders.

• Validate weekly and monthly data sets.

• May provide support to project manager(s) as necessary

System Support:

• Provide technical support for the job status system (e.g. CMP), for the Department.

Special Projects:

• Fulfill ad-hoc requests for cost-related data and analysis

• Participate on (or lead) various process improvement initiatives, within Project Services.

Central Financial Analysis Functions

Project Budget & Cycle Forecast Monitoring/Reporting:

· Prepare various monthly and weekly project performance reports – budget and cycle forecast reports; and finance status reports, utilizing the financial tracking software (e.g. SAP/BW system and PMD).

· Coordinate and work with all stakeholders, on creating new reports, that best measure and support good business decisions, to meet the Year End Annual Budget target.

· Coordinate and summarize project cycle forecast variance explanations, for the department, to report out to stakeholders.

· Ensure that all responses to budget, quarterly cycle requests reflect accurate and current project cost information and stakeholders are in concurrence.

· Post and update all the project performance; budget and cycle forecast; and status reports on the Project Management website.

Financial and Performance Management:

· Monitor, analyze and report out on the Department’s Forecasting Performance, with weekly performance reports, utilizing the financial tracking tools (e.g. SAP/BW).

· Analyze financial results on a monthly basis, providing explanations of significant cost drivers to PM Leadership – reports such as the Green-Red Scorecard and Lessons Learned Reports.

Qualifications

Minimum:

• A bachelor's degree from an accredited college or its equivalent in education and experience

• 1 year experience in an electric or gas transmission and/or distribution business operations area, business planning, accounting, finance, construction management and/or project management, two years experience if hired externally

Desired:

• Experience with appropriate software tools, currently SAP Work Management, Controlling Orders, Planning Orders, and BW

• Project Management, Project Controls, or Construction Management experience

• Risk Management and Earned Value Analysis experience

• Accounting/budgeting knowledge

• Mathematical skills

• Forecasting skills

• Certified Associate in Project Management (CAPM)

• Project Management Professional (PMP) Certification