AP Supervisor

Accounts Payable Supervisor

The Accounts Payable Supervisor is responsible for overseeing the day-to-day operations of the Accounts Payable function, ensuring timely and accurate invoice processing, vendor management, payment execution, compliance with internal controls, and operational reporting. This role is expected to drive continuous improvement, accountability, KPI management, and process transformation initiatives across the AP function. The ideal candidate is a hands-on operational leader with experience managing high-volume AP teams, implementing automation and AI/scanning initiatives, and leading process improvements within fast-paced environments.

The following position reports directly to the Accounts Payable Supervisor: • Accounts Payable Clerks

This role is accountable for the operational performance, accuracy, efficiency, and control environment of the Accounts Payable department. The AP Supervisor is responsible for ensuring timely invoice processing, reducing operational errors, driving KPI visibility, supporting cash flow management, and improving overall process efficiency through automation and standardization. The role requires active leadership of the AP team while partnering cross-functionally with Procurement, Operations, Treasury, Accounting, and IT to resolve issues and support business objectives.

• Supervise and manage daily Accounts Payable operations in a high-volume environment. • Establish and enforce KPI reporting and accountability metrics across the AP team. • Monitor invoice processing accuracy, exception trends, aging, turnaround time, and productivity. • Lead continuous improvement initiatives focused on process efficiency, scalability, and control enhancement. • Drive transformation initiatives including AI/scanning, OCR, workflow automation, and process standardization. • Ensure compliance with company policies, internal controls, and approval workflows. • Review and resolve invoice discrepancies, payment issues, and vendor escalations. • Coordinate and build month-end close activities related to Accounts Payable. • Prepare executive-level operational reporting and KPI summaries. • Train, mentor, and develop AP team members while driving accountability and performance. • Partner with Finance and IT on ERP enhancements, implementations, and process improvements. • Utilize advanced Excel reporting and analytics to support operational decision-making.

• Finance Leadership • Procurement / Purchasing • Operations • Treasury • IT / Systems Support • Shared Services • External Vendors and Partners

Success in this role will be measured against metrics including but not limited to: • Invoice processing accuracy rates • Reduction in processing errors and rework • Invoice turnaround time • AP aging and overdue invoice metrics • Exception resolution timeliness • Team productivity and throughput • Continuous improvement implementation and measurable efficiency gains • Successful implementation of automation/AI scanning initiatives • Compliance with internal controls and audit requirements

• Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred. • Minimum 5+ years of Accounts Payable experience in a high-volume environment. • Minimum 2+ years of supervisory or management experience required. • Demonstrated experience leading operational transformation and process improvement initiatives. • Experience implementing AP automation, OCR/scanning, AI workflow tools, or intelligent invoice processing preferred. • Strong ERP systems experience required; Microsoft Dynamics 365, Oracle, SAP, or equivalent preferred. • Advanced Excel skills required including pivot tables, lookups, reporting, reconciliations, and data analysis. • Strong analytical, organizational, and problem-solving capabilities. • Excellent communication and leadership skills. • Proven ability to manage competing priorities within fast-paced operational environments.

• Strong leadership presence with the ability to drive accountability and performance. • Continuous improvement mindset with a focus on operational excellence. • Ability to lead teams through organizational and process transformation. • Strong business partnership mentality and cross-functional collaboration skills. • Highly organized with exceptional attention to detail. • Proactive problem solver with strong analytical capabilities. • Ability to effectively communicate with all levels of the organization including executive leadership. • Results-oriented with a sense of urgency and ownership.

Working conditions are in a normal office environment. While performing the duties of this job, the employee is regularly required to walk, sit, and stand, using hands to handle, finger, or feel objects, tools, or controls. Occasionally, the employee must crouch or kneel. The employee must occasionally exert or lift up to 20 pounds. Successful performance requires good eyesight with or without corrective lenses. Requires long periods of time working at a computer and includes phone work.

The above information has been designed to indicate the general nature and level of work performed by employees within this classification and may be amended at any time at the sole discretion of the Employer. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Outform Group is an equal opportunity employer. Outform Group makes employment decisions and provides equal employment opportunity without regard to an applicant's or employee's race, sex, color, age, religion, national origin, disability, sexual orientation, gender identity, marital status, military or veteran status, or any other basis protected by federal, state, and local laws. If you need a reasonable accommodation in the application or hiring process, please notify the Outform Group Human Resources department.

Outform Group, Inc. offers a competitive and comprehensive benefits package to include medical, dental, vision, life insurance, short-term disability, long-term disability, 401(k) and matching contributions, HSA and FSA, leave programs, paid time off including holidays, and we continually review to align and update our benefit offerings