Executive Assistant, Legal Department

Job Description

Atrium is seeking on behalf of our client an Executive Assistant, Legal Department based in Parsippany, NJ .

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A background check may be run only after a conditional offer is made, where permitted by law .

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Position : Executive Assistant, Legal Department

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Location: Parsippany, NJ

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Employment Type: Full-time

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Compensation: $100-110k

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Position Overview

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The Executive Assistant will provide high-level administrative and organizational support to the Legal Department, ensuring seamless coordination of schedules, communications, and departmental processes. This role requires a proactive, detail-oriented professional who can manage multiple priorities in a fast-paced environment while maintaining confidentiality and professionalism. The position involves close collaboration with attorneys, internal teams, and external partners to support legal and business objectives.

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Must be legally authorized to work in the United States.

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Responsibilities

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• Calendar & Executive Coordination: Manage complex calendars for Legal team members, including scheduling, rescheduling, and coordinating meetings.
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• Travel Arrangements: Organize domestic and international travel, itineraries, and related logistics.
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• Meeting Preparation: Prepare meeting materials and ensure all logistical details are addressed in advance.
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• Conflict Management: Anticipate scheduling conflicts and proactively identify solutions.
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• Legal Billing & Finance: Review legal invoices for accuracy and compliance; act as primary contact for outside counsel billing inquiries.
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• Budget Coordination: Work with Finance on budgets, expense reports, and billing activity; maintain organized financial records.
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• Project Support: Provide administrative support for legal projects, compliance tracking, and department-wide initiatives.
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• Communication Management: Monitor and organize incoming correspondence; ensure timely responses to critical requests.
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• Cross-Functional Collaboration: Build strong relationships with internal teams and external partners to facilitate smooth operations.
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Required Experience/Skills

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• Minimum 5 years of experience providing executive or senior-level administrative support in a fast-paced environment.
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• Strong organizational skills with the ability to manage multiple priorities independently.
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• Proficiency in Google Workspace (Calendar, Sheets, Slides) and ability to learn new systems quickly.
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• Excellent judgment, discretion, and problem-solving skills.
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• Strong interpersonal and communication skills, with a professional demeanor.
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Preferred Experience/Skills

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• Experience in a legal or corporate environment is helpful but not required.
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• Familiarity with legal billing systems, expense management, and document management tools.
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• Interest in leveraging AI-powered tools to improve workflows and efficiency.
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• Ability to remain composed and solutions-oriented under pressure.
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• Flexible and collaborative approach to supporting team needs.
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Education Requirements

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• Bachelor’s degree or equivalent professional experience preferred.
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Benefits

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If eligible under the ACA, medical, dental and vision benefits and time off in accordance with local paid sick time laws will be offered. Additional benefits may include paid holidays, a 401(k)-retirement plan, life insurance, disability coverage, and an employee assistance program, where applicable. Other compensation programs may include overtime, shift differentials, bonuses, commissions, or other incentive compensation, where applicable.

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Commitment to Diversity

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As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided with reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.

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EOE/M/F/D/V/SO

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Applicant Communication Consent

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By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our Terms of Use and Privacy Policy.

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Job Wrapping ID : #LI-AJ3