Compliance Specialist

Job Description

Job Description

Position Overview:

The Compliance Specialist is responsible for tracking deadlines and coordinating time-sensitive regulatory and administrative filings for a growing residential real estate portfolio. This position’s primary focus will be managing property tax certiorari filings and ownership-related compliance matters, while also supporting broader compliance operations as needed.

This role is ideal for someone who is organized, outgoing, assertive, and comfortable handling frequent phone and email follow-ups with property managers, attorneys, and vendors.

Key Responsibilities:

· Coordinate high-volume tax certiorari filings, including signatures, notarizations, and supporting documentation.

· Assist with biennial statements, conflict of interest forms, and other ownership-related filings.

· Track deadlines and proactively follow up by phone and email to obtain outstanding items.

· Maintain compliance trackers, records, and filing documentation.

· Coordinate with attorneys, vendors, and internal staff to resolve issues and ensure timely completion of filings.

· Support broader compliance operations including permits, renewals, inspections, and regulatory filings as needed.

Qualifications:

· Strong communication and organizational skills with a confident, professional demeanor.

· Comfortable making frequent phone calls and persistently following up to drive action.

· Ability to manage multiple deadlines in a fast-paced environment.

· Strong Microsoft Office and Excel skills.

· Prior experience in property management, compliance, legal coordination, administrative operations, or client-facing roles is preferred.

Preferred but not required:

· Familiarity with DOBNOW, DOB BIS, HPD, Yardi/AVID, or SiteCompli.

· Experience with tax certiorari filings.

· Notary Public certification is a plus.