Vendor Onboarding Specialist

Vendor OnboardingSpecialist
New York, NY (Hybrid)
Pay: $36.00 - $37.50 per hour
26-06899

Job Summary

The Vendor OnboardingSpecialist is responsible for supporting the onboarding, setup, compliance, and ongoing governance of third-party suppliers within the Supply Chain organization. This role maintains supplier records, processes supplier requests, manages compliance documentation, and supports third-party risk management activities to ensure suppliers meet internal policies and regulatory requirements. The Specialist collaborates with cross-functional teams to strengthen supplier governance, improve operational efficiency, and enhance the supplier and internal customer experience.

Job Responsibilities

• Facilitate the onboarding, setup, and maintenance of third-party suppliers while ensuring the accuracy, completeness, and integrity of supplier records.
• Process supplier setup, updates, and compliance requests in accordance with established policies and procedures.
• Maintain supplier data within Oracle EBS and ensure information remains current and accurate.
• Review and maintain certificates of insurance (COI), policy documentation, and related compliance records.
• Support third-party risk management processes, supplier governance activities, and internal audits.
• Collaborate with Supply Chain, Legal, Risk Management, and business partners to resolve supplier issues and support procurement activities.
• Monitor pending supplier requests and coordinate with internal stakeholders to minimize operational disruptions.
• Maintain Supply Chain intranet resources and related documentation to ensure current information is available.
• Analyze supplier data and business requests to ensure compliance with internal controls and regulatory requirements.
• Incorporate feedback from internal customers, suppliers, and team members to improve service quality and operational performance.
• Promote a safe, inclusive, and professional work environment while adhering to organizational policies and standards.
• Perform other duties as assigned.

Job Requirements

• Minimum of 2 years of experience in Supply Chain, procurement, supplier operations, analytics, data analysis, or a related field required.
• Bachelor's degree in a related field required.
• Experience with Oracle EBS required.
• Experience supporting third-party risk management processes required.
• Advanced proficiency with Microsoft Office applications required.
• Experience reviewing and analyzing data with strong attention to detail.
• Strong written and verbal communication skills.
• Excellent organizational and problem-solving skills.
• Ability to collaborate effectively with cross-functional teams and business partners.
• Experience with supplier onboarding processes preferred.
• Experience managing certificates of insurance (COI) preferred.
• Experience auditing supplier or operational data preferred.
• Knowledge of procurement and supply chain processes preferred.

Education

• Bachelor's degree in a related field required.

Work Experience

• Minimum of 2 years of experience in Supply Chain, procurement, supplier operations, analytics, data analysis, or a related field required.
• Experience with Oracle EBS required.
• Experience supporting third-party risk management processes required.
• Experience with supplier onboarding preferred.
• Experience managing certificates of insurance (COI) preferred.
• Experience auditing supplier or operational data preferred.

About Equiliem

Equiliem believes in empowering success. It's our job to cultivate relationships that connect people and employers in a way that is inclusive, intelligent, and allows both to thrive.

Across the U.S., leading companies in healthcare, government, engineering, manufacturing, professional services, and energy rely on us for their workforce solutions. Our recruiting and HR services include contract and direct hire staffing, Payrolling/EOR, Independent Contractor Compliance, and Managed Services.

For almost 30 years, we've helped shape our industry. Today, we continue to research, ask questions, and continuously enhance the candidate journey and client experience.

Benefits

We offer a comprehensive benefits package to our employees, which includes:

• Medical Insurance
• Vision & Dental Insurance
• Life Insurance
• Matching 401(k)
• Commuter Benefits
• Employee Discounts & Rewards
• Payroll Payment Options

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Equiliem is an equal opportunity employer. We do not discriminate or allow discrimination based on race, color, religion, creed, sex, age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Equiliem will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [emailprotected] or View phone number on click.appcast.io.