NEW JOB OPENING EXECUTIVE ASSISTANT IN Cranston, RI, USA!

Job Description
Required Education:

• Bachelor's Degree in Public Administration, Health Administration, Business Administration, or a related field

Required Skills, Knowledge, and Experience:

• 5-7 years of progressively responsible experience providing executive-level administrative, operational, or program coordination support

• Strong organizational and executive support skills, with demonstrated ability to manage complex schedules, priorities, and deadlines

• Excellent written and verbal communication skills, including the ability to prepare clear summaries and briefing materials

• Strong attention to detail and ability to manage multiple concurrent workstreams

• Ability to operate effectively in a fast-paced, high-accountability policy and implementation environment

• Strong interpersonal skills with the ability to coordinate across executive leadership, technical teams, and external stakeholders

• Ability to exercise discretion and maintain confidentiality in executive-level work

Preferred Skills, Knowledge, and Experience:

• Familiarity with public sector operations, healthcare systems, or federally funded programs

• Experience supporting executive leadership within government, healthcare, or large-scale federally funded initiatives

• Strong organizational and communication skills

• Proficiency in Microsoft Office and scheduling systems

• Experience coordinating administrative or operational workflows across multiple teams or agencies

• Experience in healthcare, public health, or state government preferred

Executive Assistant Job Responsibilities:

• Provide high-level executive support to the RHTP Director, including calendar management, scheduling of internal and external meetings, and coordination across multiple agencies and partners

• Track and manage key RHTP deliverables, timelines, and action items across initiatives and ensure timely follow-up and federal compliance requirements

• Coordinate cross-functional meetings with state agencies, vendors, federal partners, and community stakeholders


• Prepare briefing materials, meeting summaries, talking points, and decision memos for leadership use

• Support coordination of workflows, including tracking RFP timelines, approvals, and posting status in collaboration with procurement and communications teams

• Maintain centralized tracking systems for RHTP initiatives, files, deliverables, contracts, invoices, and implementation milestones

• Support coordination of communications between RHTP leadership, CMS, and internal state partners to ensure timely responses and documentation compliance

• Coordinate day-to-day administrative execution of RHTP priorities across workstreams

• Track approvals, document routing, and signature workflows to ensure timely completion

• Support preparation of materials for federal reporting, compliance submissions, and internal meetings

• Maintain organized records of contracts, program documentation, and meeting materials

• Coordinate procurement of supplies, equipment, and operational materials for program needs

• Support onboarding of new staff, including workspace setup, systems access, and orientation logistics

• Liaise with the administrative and operations teams to ensure program operational needs are met

• Monitor and flag operational issues, delays, or coordination gaps and escalate as appropriate

• Work collaboratively with other executive assistants within the Executive Office of Health and Human Services to align administrative processes and share workload support as needed

• Support coordination of shared services such as scheduling, procurement processes, onboarding systems, and document routing

• Assist in ensuring consistency of administrative procedures across offices and programs Stakeholder Engagement and Meeting Coordination

• Coordinate logistics for stakeholder engagements, including scheduling, agendas, materials, and follow-up actions

• Ensure continuity of communication across internal teams, advisory bodies, and external partners

• Support planning and execution of public-facing meetings, listening sessions, and implementation convenings

• Maintain contact lists and communication pathways for key RHTP partners and stakeholders

• Assist in preparing materials for public meetings, briefings, and leadership


• Updates Program Implementation Support and Strategic Alignment

• Support alignment of RHTP implementation activities with broader state health system transformation efforts

• Assist in maintaining organized records of contracts, agreements, and Program documentation

• Support the preparation of leadership updates and high-level summaries of program progress

• Provide administrative and coordination support to ensure continuity across leadership transitions and evolving program structures

• **Only those lawfully authorized to work in the designated country associated with the position will be considered.**

• **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client's business needs and requirements.**

Benefits:
For information and details on employment benefits offered with this position, please visit here . Should you have any questions/concerns, please contact our HR Department via our secure website .

California Pay Equity:
For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here .

Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.

If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department .

Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).