Executive Administrative Assistant

Job Description

Job Description

About the job

The Executive Administrative Assistant provides high-level support to executive leadership, ensuring priorities, schedules, communications, and business operations run efficiently in a fast-paced environment.

We're looking for someone who

● Has experience supporting VP-level or senior executive leadership

● Demonstrates exceptional organizational skills and attention to detail

● Has experience managing complex calendars, travel arrangements, and expense reporting

● Is highly proactive and able to anticipate needs before they arise

● Can manage multiple priorities and deadlines in a fast-paced environment

● Possesses outstanding written and verbal communication skills

● Demonstrates strong problem-solving skills and sound judgment

● Maintains a high level of professionalism, discretion, and confidentiality

● Has advanced proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and collaboration tools

● Builds strong working relationships across all levels of an organization

● Takes ownership of responsibilities and follows through with minimal direction

● Thrives in dynamic environments and enjoys supporting a variety of business initiatives

● Has experience supporting technology, semiconductor, sales, or operations organizations (preferred)

● Has experience coordinating across global teams and multiple time zones (preferred)

● Holds a bachelor's degree (preferred)

What you'll do

● Provide high-level administrative support to executive leadership

● Manage complex calendars and prioritize meetings across multiple time zones

● Coordinate domestic and international travel arrangements and detailed itineraries

● Prepare and process expense reports accurately and efficiently

● Anticipate executive needs and proactively resolve scheduling and operational challenges

● Serve as a liaison between executives, internal teams, customers, and business partners

● Coordinate meetings, agendas, presentations, and follow-up action items

● Support department initiatives, team events, and special projects

● Handle sensitive and confidential information with discretion and professionalism

● Provide administrative support to additional leadership team members as needed

● Maintain organizational systems and implement process improvements that increase efficiency

● Serve as a dependable resource who supports the business wherever needed