Executive Assistant, Global Oncology Medical Affairs

By clicking the "Apply" button, I understand that my employment application process with Takeda will commence and that the information I provide in my application will be processed in line with Takeda's Privacy Notice and Terms of Use. I further attest that all information I submit in my employment application is true to the best of my knowledge.

About the role:

The Executive Assistant, Lead Support for Global Oncology Medical provides high-level administrative and strategic support to senior executives, ensuring the efficient operation of the executive office through complex calendar management, correspondence preparation, report development, and communication coordination. This role requires advanced expertise, independent judgment, and proactive problem-solving to manage sensitive and multifaceted assignments, anticipate business needs, and drive task completion across stakeholders. The position involves developing materials and processes, maintaining effective internal and external communications, supporting executive priorities with minimal supervision, and occasionally mentoring less experienced team members. Success in the role depends on strong organizational skills, initiative, collaboration, and the ability to navigate complex systems and responsibilities while supporting high-level leadership objectives.

How you will contribute:

• Manage executive schedules, ensuring efficient use of time and resources
• Communicate effectively with internal and external stakeholders, representing the executive office professionally
• Prepare and format documents, demonstrating advanced proficiency in business software
• Uphold the highest standards of confidentiality, safeguarding sensitive information
• Serve as an effective intermediary, facilitating clear communication between the executive and others
• Provide guidance and support to junior administrative staff, enhancing team capabilities
• Analyze and address administrative challenges, applying creative problem-solving skills
• Complete business processes such as expense reports, distribution lists, onboarding new hires, office supplies related procurement in effective and timely manner
• Support leadership and team meetings as needed including organization, catering, meeting agenda

Minimum Requirements/Qualifications:

• High school diploma/GED required. Associate degree or bachelor's degree preferred.
• 5+ years of relevant work experience, or equivalent combination of training and experience. Industry experience preferred.
• Manages executive schedules with precision, ensuring efficient use of time and resources
• Communicates effectively with internal and external stakeholders, representing the executive office professionally
• Prepares and formats documents, demonstrating advanced proficiency in business software
• Upholds the highest standards of confidentiality, safeguarding sensitive information
• Serves as an effective intermediary, facilitating clear communication between the executive and others
• Provides guidance and support to junior administrative staff, enhancing team capabilities
• Analyzes and addresses administrative challenges, applying creative problem-solving skills

Takeda Compensation and Benefits Summary

We understand compensation is an important factor as you consider the next step in your career. We are committed to equitable pay for all employees, and we strive to be more transparent with our pay practices.

For Location:
Boston, MA

U.S. Hourly Wage Range:
$37.55 - $58.97

The estimated hourly wage range reflects an anticipated range for this position. The actual hourly wage offered may depend on a variety of factors, including the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job. The actual hourly wage offered will be in accordance with state or local minimum wage requirements for the job location.

U.S. based employees may be eligible for short-term incentives. U.S. based employees may be eligible to participate in medical, dental, vision insurance, a 401(k) plan and company match, short-term and long-term disability coverage, basic life insurance, a tuition reimbursement program, paid volunteer time off, company holidays, and well-being benefits, among others. U.S. based employees are also eligible to receive, per calendar year, up to 80 hours of sick time, and new hires are eligible to accrue up to 120 hours of paid vacation.

EEO Statement

Takeda is proud in its commitment to creating a diverse workforce and providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, parental status, national origin, age, disability, citizenship status, genetic information or characteristics, marital status, status as a Vietnam era veteran, special disabled veteran, or other protected veteran in accordance with applicable federal, state and local laws, and any other characteristic protected by law.

Locations
Boston, MA

Worker Type
Employee

Worker Sub-Type
Regular

Time Type
Full time

Job Exempt
No

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.