Documentation Coordinator

Apex has an immedaite need for a Documentation Coordinator to support a Quality team. This position is responsible for requesting, reviewing, and following-up on documentation required for quality documentation on raw materials supplied to Erlanger. This role will be accountable for maintaining the accuracy of the supplier documentation database data. Role works closely with quality, procurement, and business stakeholders to facilitate sustained compliance in up to date documentation.


Responsibilities:

• Generate email requests to vendors based off all the materials purchased from them and request updated documents that are expired.
• Follow-up with vendors for updated documentation that is missing or inaccurate
• File documentation in based on document and item type.
• Managing requests that are out and what documents are still missing from requests.
• Review documentation for completeness and accuracy to requested documentation.
• Generate supplier specific emails based on needs.
• Requests sent to vendors are escalated to procurement within the given time frame.
• Upload and categorize documents based on predefined categories and metadata required.

Requirements:

• Work independently
• Proficient in Excel, Outlook, and SharePoint
• Remain flexible with changing requirements
• Strong communication skills to be able to build consensus and positive relationships among vendors
• Detail oriented
• Ability to multi-task while exhibiting strong organizational skills and ability to prioritize.
• Quality and food safety experience preferred

Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico. Everforth Apex uses a virtual recruiter as part of the application process. Click here for more details.


Everforth Apex Benefits Overview: Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our 'Welcome Packet' as well, which an Everforth Apex team member can provide.