Post Office Clerk

Job Title: Post Office Clerk

Department: Administrative

Reports To: Maintenance Supervisor

Classification: Non-Exempt

Position Summary

The Post Office Clerk is responsible for the daily operation of campus mail and parcel services, ensuring the accurate receipt, sorting, processing, and delivery of incoming and outgoing mail and packages.


Essential Functions:

• Pick up USPS mail at the Highland Park Post Office (HPPO) and deliver to campus
• Sort the USPS mail into campus boxes (faculty, staff & student)
• Sort FedEx and UPS parcels when they arrive in the Campus Post Office
• Sort and load carrier packages into Parcel Pending lockers
• Deliver mail & parcels to designated administrative offices around campus
• Pick-up outgoing mail & parcels from designated administrative offices around campus
• Process outgoing mail and deliver to HPPO at end of day
• Process outgoing USPS & FedEx packages
• Operation of postage processing and accounting equipment
• Sustain small inventory of postal supplies for mail room use
• Produce monthly postage reports
• Maintain and assign P.O. boxes for offices, faculty & campus residents
• Performs other duties as assigned

Competencies:

• Strong attention to detail and organizational skills
• Time management and ability to prioritize daily delivery schedules
• Customer service and interpersonal communication skills
• Ability to maintain confidentiality of mail and sensitive information
• Problem-solving skills related to delivery, shipping, and tracking issues
• Ability to lift and transport mail trays and packages safely

Technical Skills:

• Knowledge of USPS, FedEx, and UPS shipping and mailing procedures
• Operation of postage meters, postage accounting systems, and mailing equipment
• Shipping and tracking software proficiency
• High proficiency in MS applications including Word, Excel, PowerPoint and Outlook

Knowledge, Skills, Abilities:

Required

• High School Diploma or equivalent
• Valid driver's license

Position Type / Expected Hours of Work

This is a full-time, non-exempt position with normal working hours Monday through Friday, working 40 hours per week. However, as business needs become necessary, after-hours, holidays, or weekends may be required.

Travel

No travel is required for this position.

Supervisory Responsibilities

No supervisory duties for this position

Work Environment

This position operates in a professional office environment. The noise level in this work environment is usually quiet to moderate.


Physical Demands

The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job successfully: The employee is regularly required to talk or listen effectively. The employee is frequently required to sit, squat, stand, walk, use hands to finger, handle, or feel, and reach with hands and arms. Specific vision abilities required by this job include Close vision and Distance vision. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.


Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.

EEO Statement

The Company provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.


In addition to federal law requirements, The Company complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

The Company expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of The Company's employees to perform their job duties may result in discipline up to and including discharge.