Office Assistant

Job Description

Job Description

Job Summary:
We are seeking a highly organized and detail-oriented Office Assistant to join our team at a pool screen enclosure company, Screens N More LLC. The Office Assistant will provide administrative support, manage office tasks, and ensure efficient day-to-day operations. The ideal candidate will have strong communication skills, the ability to multitask, and a proactive approach to problem-solving.

Responsibilities:

• Perform general administrative duties, including answering phones, responding to emails, and managing correspondence.
• Maintain organized filing systems, both physical and digital.
• Assist in scheduling appointments, coordinating job orders, and dispatching service teams.
• Manage office supplies and ensure inventory is stocked.
  
• Coordinate office activities and assist team members with administrative tasks.
  
• Assist in processing invoices, payments, and work orders.
• Communicate with customers to schedule estimates, provide updates, and answer inquiries.
• Perform other duties as assigned to support office operations.

Requirements:

• High school diploma or equivalent.
• Previous experience in an administrative or office support role, in a construction or trade industry.
• Proficiency in Google Docs and Housecall Pro Software a plus. 
• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Ability to work independently and as part of a team.
• Attention to detail and problem-solving skills.
• Professional demeanor and customer service skills.
• Familiarity with scheduling software and basic accounting tasks.
• Experience in construction or trade industry would be favorable.