Administrative Assistant

Starting Date: Jul 13, 2026 About The Greene School The Greene School (TGS) is a public charter high school located in West Greenwich, Rhode Island, serving approximately 200 students in grades 9–12. Students come from across Rhode Island, including urban, rural and suburban areas. The school embraces the Expeditionary Learning model and prioritizes environmental education, student agency and authentic learning experiences for diverse students. Position Overview We are looking for a warm, organized, and proactive Administrative Assistant to be the face of the front office and provide operational support to our Director of Business. This high-visibility role is the first point of contact for students, families, visitors and staff, requiring strong organizational skills, genuine care for people and the ability to manage competing priorities in a fast‑moving environment. Front Office Responsibilities Greet and assist students, families, visitors and substitute teachers with professionalism and warmth Manage main office communications, including phones, email and student attendance records Support student check‑in/check‑out procedures and maintain accurate daily attendance logs Respond to inquiries from students, parents and staff, facilitating communication among parties and providing clear direction Assist in planning and scheduling school events and activities, including orientation, open house, field trips, assemblies and conferences; maintain the school calendar Prepare, copy and distribute notices, correspondence and other communications to keep staff and families informed Oversee and manage building access during and after school hours Coordinate mail, deliveries and general office supply management Maintain organized documents, files and records to ensure up‑to‑date reference and compliance audit trails Provide administrative support to school leadership as needed Business Operations Support Assist the Director of Business & Operations with data entry, record‑keeping and document management Process invoices, purchase orders and related work as directed Support enrollment, registration and student records functions Help coordinate logistics for school events and staff activities Compensation & Benefits Salary is competitive and commensurate with experience. Benefits include health, dental, vision and life insurance, retirement contributions and meaningful professional development aligned with the school’s model. This 12-month position offers year‑round employment and benefits. Qualifications High school diploma required; Associate’s or Bachelor’s degree preferred Prior experience in a school, nonprofit or office setting strongly preferred Proficiency in Google Workspace (Docs, Sheets, Calendar, Gmail) and Microsoft Office (Word, Excel, PowerPoint); experience with Student Information Systems a plus Bilingual in English and Spanish strongly preferred Strong oral and written communication skills Exceptional interpersonal skills and a student‑centered mindset Strong attention to detail and ability to handle confidential information with discretion Ability to problem‑solve calmly in a busy environment Strong organizational and time‑management skills Position Type Full-time Contact Information Kerry Tuttlebee 94 John Potter Road, West Greenwich, Rhode Island 02817 Phone: View phone number on click.appcast.io Email: View email address on click.appcast.io #J-18808-Ljbffr Young World Physical Education