Administrative Support Professional

We respect and embrace the experiences, knowledge, and contributions of our team members. We strive for a culture of belonging and balance by upholding our values: Stewardship, Integrity, Collaboration, Respect, and Innovation. We are passionate about Missouri, our role to preserve, protect and enhance our environment, and we are committed to serving its citizens. We believe our mission and vision serves a greater purpose and will be felt for generations to come.

Please note : The salary range listed in this job description is a base salary. Applicants eligible for years-of-service adjustments or shift differentials may exceed salary range listed above.

This position will be located at the Lewis and Clark State Office Building, 1101 Riverside Drive, Jefferson City, Missouri 65101 .

• Perform administrative duties for the Division of Energy with a focus on the Weatherization Program. Duties include, but are not limited to, maintaining calendars, registering team members for training, finalizing letters, processing expense reports, and assisting team members with travel arrangements.
• Prepare and maintain Weatherization program templates.
• Prepare invoices for payment, process agency reimbursements in the state financial system, procure supplies and equipment, and process purchasing card statements.
• Schedule and plan the annual weatherization training. This includes, but is not limited to, working with the Community Action Agencies and the Weatherization Program Manager to book a venue, meals, and a hotel block for training attendees.
• Set up audio visual equipment for Division meetings.
• Answer and respond to inquiries (phone, in-person, and written) in a professional, accurate, and timely manner in accordance with agency and/or office policy and procedure. Ensure phone calls are transferred to the appropriate number, office, division, department, etc. for resolution.
• Maintain the Division of Energy inbox and distribute emails to the correct team members for response.
• Assist with special projects, establish and maintain complex filing systems, prepare records for storage and/or archiving, and maintain correspondence and report files.
• Establish and maintain Standard Operating Procedures.
• Serve as the Missouri Weatherization Policy Advisory Council secretary.

To be successful in this position, a candidate will need the following skills :

• Adaptability: Adjusts planned work by gathering relevant information and applying critical thinking to address multiple demands and competing priorities in a changing environment.
• Attention to Detail: Is thorough when performing work and conscientious about attending to detail.
• Customer Service: Anticipates and meets the needs of both internal and external customers. Delivers high-quality products and services; is committed to continuous improvement.
• Federal Funds Processing: Knowledge of methods and procedures for processing direct and reimbursable program funds (for example, automatic and funded reimbursements, interagency agreements, transfer appropriations), grants, loans, and credit programs.
• Interpersonal Skills: Shows understanding, friendliness, courtesy, tact, empathy, concern, and politeness to others; develops and maintains effective relationships with others; may include effectively dealing with individuals who are difficult, hostile, or distressed; relates well to people from varied backgrounds and different situations; is sensitive to cultural diversity, race, gender, disabilities, and other individual differences.

Equivalent to those typically gained by :

• Four to six years of relevant experience.

Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant.

Benefits & Work-life Balance

Our benefits package and flexible 40-hour work week promotes the mental and physical health of you and your family as you work towards achieving your professional goals. Benefits include paid vacation and sick leave, paid life insurance, medical, dental, vision, and prescription insurance. Learn more here.

How we invest in you :

• Exceptional professional development: mentoring from experienced professionals, cross-media training, career advancement opportunities, paid training, and continuing education tuition assistance.
• Support for professional registrations when required, through paid study materials, fees, study time, test time, exam fees, and licensure renewal fees.

Kenli Vandelicht, Division of Energy Executive Assistant at View phone number on click.appcast.io or View email address on click.appcast.io

Or

Sally Namassy, Recruiter at View email address on click.appcast.io