Coordinator - Branded Activations & Experiences / Festivals & Events

Job Description

Job Description

ABOUT SOLOMON GROUP 

Solomon Group is a creative production agency where innovators bring bold ideas to life. With a producer-led model, our work is guided by an experienced team of producers who orchestrate the right teams and resources for each unique project. This flexibility allows us to craft events, exhibits, experiences, and activations that challenge the notion of what’s possible. Clients trust our expertise in creativity, industry knowledge, and problem-solving to deliver meaningful experiences that foster emotional connections and transform customers into lifelong fans. We're made for this.  

ABOUT THE TEAM   

Join Solomon Group’s team creating high profile one-of-a-kind events and experiences. Whether planning and executing exceptional high end luxury hospitality experiences, custom brand activations or large-scale fan events, the team provides innovative productions, best-in-class consumer engagement, and world class fan experiences. The Solomon Group Live Events team is responsible for all aspects of luxury hospitality experiences and live events, including concepting and ideation, design, vendor selection, budgeting, production and operations, activation and on-site execution.  The group also works closely with clients, sponsors and activation agencies to ensure seamless partner integration into the events.  In the past year, the team has produced events, fan experiences, activations and luxury hospitality experiences at NCAA Men’s and Women’s Final Four, Super Bowl, World Cup, NFL Draft, College Football Playoff, NHL Winter Classic, MLB All Star, and Essence Festival. 

OVERVI EW OF THE POSITION: 

The Coordinator will play a key role on Solomon Group’s Experiential team, supporting the planning and execution of live events, brand activations, hospitality programs, and other consumer-facing experiences.  They will work alongside producers, creative teams, and clients from concepting through execution, while helping ensure deadlines, budgets, and deliverables are achieved. 

While working primarily on fan-focused sports and entertainment events, the role will contribute across the full planning lifecycle, participating in creative brainstorming, client discussions, pitch deck development, operational planning, and on-site execution.  It requires someone who is highly organized, proactive, an excellent communicator, and a collaborative team player. 

The Coordinator will need to be equally comfortable owning administrative responsibilities, such overseeing show documents and supporting budgets and being on-site executing event plans. 

RESPONSIBILITIES: 

• Support the planning, production, and execution of live events, brand activations, hospitality programs, pop-ups, and experiential campaigns. 
• Develop and maintain production schedules, project trackers, run-of-show documents, contact sheets, and event recaps. 
• Coordinate event elements and logistics, including venues, vendors, equipment, transportation, shipping, staffing, permits, and credentials, and onsite requirements. 
• Request and organize vendor proposals, estimates, contracts, certificates of insurance, and invoices. 
• Track project expenses, purchase orders, payments, and budget updates in partnership with producers and finance teams. 
• Communicate project updates, deadlines, and deliverables to internal teams, clients, venues, and external partners. 
• Support creative production elements, including signage, branded materials, décor, displays, promotional items, and digital assets. 
• Coordinate product, equipment, and material shipments to ensure accurate and timely delivery. 
• Support onsite event execution, including setup, rehearsals, live execution, breakdown, and post-event reconciliation. 
• Identify production risks or scheduling conflicts and escalate them proactively. 
• Provide day-to-day project support to Producers, including vendor outreach, budget tracking, meeting notes, project documentation, scheduling, and administrative follow-up. 
• Maintain organized project files and ensure that final assets, documentation, and invoices are properly archived. 
• Conduct venue and vendor research as needed. 
• Travel to event locations and work evenings or weekends when required. 

EXPERIENCE AND QUALIFICATIONS:

• Bachelor’s degree in event management, marketing, communications, production, hospitality, or related field preferred. 
• One to three years of experience in event production, experiential marketing, live entertainment, or related environment. 
• Strong organizational and project-coordination skills, including exceptional attention to detail and consistent follow-through. 
• Proactive mindset that can anticipate needs, identify potential challenges, and take initiative to solve issues 
• Excellent written and verbal communication skills to communicate professionally with clients, vendors, and key stakeholders. 
• Comfortable working onsite in hands-on, live event environments 
• Ability to manage multiple deadlines and changing priorities with accuracy in a fast-paced environments 
• Interest in both the creative and operational elements of experiential production 
• Proficiency with Microsoft Office and Google Workspace. 
• Experience with project management, budgeting, or event-registration platforms is a plus. 
• Familiarity with production terminology, vendor management, fabrication, audiovisual equipment, and event logistics is preferred. 
• Ability to travel and work nontraditional hours when required. 

BENEFITS:  

• Health Insurance with Employer Contribution  
• Dental, Health, Vision  
• Employer-Provided Life Insurance  
• Flexible Paid Time Off  
• 401K with employer match  
• Supplemental Benefits  

ABOUT SOLOMON GROUP  

Solomon Group uses its unique art to bring stories to life through Live Events, Exhibits, and Environments for a wide variety of national and international clients. For Live Events, we blend creative, design, and production that delivers effective, award-winning events. For Exhibits and Environments, we use our art of integrating exhibit fabrication with AV technology, offering a single-source solution that delivers unparalleled craftsmanship with efficiency.  

OUR CULTURE:

Solomon Group prides itself on our values and dedicates ourselves to living them daily. For more information on what we’re made of, see our culture page:

Apply today and find your great career opportunity as a leader on the Solomon Group team!  

Solomon Group is committed to providing equal employment opportunities for candidates and employees regardless of their membership in protected classes. Solomon Group does not discriminate based on race, color, age, national origin, sex (including sexual orientation, gender identity, transgender status, and pregnancy), religion, physical or mental disability, genetic information, marital status, veteran status, and/or any other legally protected class under applicable federal, state, or local laws. This anti-discrimination policy applies concerning all employment decisions, including but not limited to hiring, promotion, discipline, and discharge. Solomon Group is committed to equal opportunity for persons with disabilities in compliance with the Americans Disabilities Act and state law. If you feel you need accommodation for a disability, please inform us. Accommodation requests will be evaluated on a case-by-case basis. If you request an accommodation, you must participate fully in the interactive process.