Administrative Assistant

Administrative Support For The Department Of Medical Education

Provide administrative support for the Department of Medical Education. Responsibilities include meeting coordination/scheduling/minutes, ordering and managing supplies, document filing and organization, data entry, and other administrative duties as needed. The ability to work independently as well as part of a team, attention to detail and excellent organizational skills are essential.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job description is not intended to be all-inclusive; employees will perform other reasonably related business duties as assigned by the immediate supervisor and/or hospital administration as required.

Maintains utmost level of confidentiality at all times.

Adheres to hospital policies and procedures.

Demonstrates business practices and personal actions that are ethical and adheres to corporate compliance and integrity guidelines.

Performs daily office functions - phones, e-mail, typing, transcribing, photocopying, filing, faxing, sorting and distribution of mail.

Utilizes strong knowledge of Microsoft Office Suite and excellent verbal and written communication.

Responsible for coordinating Thank a Resident Day, Research Night, QI Symposium, senior dinner and assisting with the coordination of special events such as Resident Graduation, Workshops, orientation and Resident Recruitment.

Assists with document management for Medical Education and ongoing maintenance of files.

Responsible for preparing and/or assisting with the preparation of the Residency Program, Medical Education, IRB and Library department budgets.

Primary support for the Clinical Competency Committee, including preparing resident evaluations, meeting minutes, and sending out completed CCC reports.

Responsible for resident academic tracking including monitoring of AMBOSS, PREP, ITE scores, etc.

Responsible for Huddle and GMEC agenda, minutes and meeting invites.

Responsible for Mid and End of Year Review prep and scheduling.

Data entry into electronic data management systems such as residency online programs to manage tracking and curriculum.

Assists with scheduling meetings with internal and external attendees and coordinating logistics as needed.

General secretarial support for Medical Education and the Residency Program, both in Corpus Christi and remotely for RGV.

May perform other duties as assigned.

Associate's degree (A. A.) or equivalent from two-year college or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience.