Administrative Assistant

Job Responsibilities:

• Work with Accounting and Supply Management to set up suppliers and update their information to ensure timely payment of invoices.
• Complete expense reports for the department and aircraft credit cards, complete check requests, and submit airport flow fee payments.
• Maintain other spreadsheets used for logging data.
• Order coffee supplies, office supplies & promotional items.
• Schedules department meetings and events and coordinate meeting amenities (i.e. food, refreshments, etc.).
• May assist with travel arrangements for department.
• Maintain sensitive and confidential information
• Attention to detail and communications
• Proficiency in Microsoft Office

Skills:

• Strong abilities in Microsoft Office tools, particularly Excel and PowerPoint.
• Experience in managing accounts payable systems and executing invoice reconciliation accurately.
• Capability to maintain sensitive and confidential information securely.

Education/Experience:

• An associate’s degree is beneficial, but we prioritize candidates with strong experience and skillsets.
• At least 2 years of administrative experience, preferably within administration