Payroll Manager

Title : Payroll Manager

Company Industry : Healthcare / Behavioral Health

Compensation : $95,000-$125,000

Location : Remote (strong preference for someone based out of CA)


A client of ours is seeking a Payroll Manager to lead end to end payroll operations in a multi site, high touch environment. This role reports to the Controller and owns the full payroll function, ensuring accuracy, compliance, and timeliness across all payroll related activities. The organization operates 24/7 with a primarily hourly workforce of approximately 200 employees.


This is a hands on leadership role requiring someone confident, detail oriented, and able to operate independently while navigating cross functional dynamics.


Key Responsibilities
• Own full cycle payroll processing including regular, bonus, off cycle, terminations, and special payments
• Ensure compliance with federal, state, and local regulations with a strong emphasis on California payroll laws
• Manage payroll tax filings, garnishments, audits, W 2s, and year end processes
• Oversee 401k contributions including deductions, remittance, and reconciliations
• Partner closely with HR, Finance, and leadership to resolve payroll issues and improve processes
• Administer and optimize Paylocity and related payroll systems
• Produce payroll and labor reporting to support business decisions and workforce planning
• Support workers compensation reporting and annual audits
• Handle escheatment processes and regulatory inquiries
• Train managers on timekeeping, approvals, and payroll related workflows
• Identify and implement process improvements and ensure best practices


Qualifications
• 5 years of hands on payroll experience required
• Deep expertise in California payroll compliance
• Experience managing multi site payroll environments
• Strong proficiency with Paylocity or similar payroll systems
• High level of accuracy, discretion, and attention to detail
• Ability to operate independently, think critically, and push back when needed
• Strong communication skills with the ability to navigate cross functional challenges


This role is best suited for a true payroll professional who wants full ownership of the function and can step into a visible, high impact position without needing significant oversight.

EEO Notice


Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.


Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact View email address on click.appcast.io .


Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal .

Representation Notice


By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada: Based on Highspring's discussions with its Client, Highspring's understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).

Privacy Notice


Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here .
• Virginia residents may access our state specific policies here .
• Residents of all other states may access our policies here .
• Canadian residents may access our policies in English here and in French here .
• Residents of countries governed by GDPR may access our policies here .

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here ( ). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice


Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.