Administrative Coordinator

Administration, HR & Finance Coordinator (Confidential Law Firm)

Location: Downtown Miami, FL (Hybrid Remote Fridays)

Position Type: Full-Time Hours | Temp-to-Hire

Compensation: $27$29/hour

Our client, a prestigious international law firm, is seeking an Administration, HR & Finance Coordinator to join their close-knit team. This is an exciting opportunity for an organized, proactive professional who enjoys variety in their day and wants to play a vital role in supporting office operations, human resources, and finance.

This firm is known for its collaborative, people-first culture, exceptional work-life balance, and long-tenured employees. If you're someone who takes pride in staying organized, anticipating needs, and keeping operations running seamlessly, we'd love to hear from you.

What You'll Do

Office Administration & Operations

• Oversee daily office operations and ensure a professional, organized work environment.
• Coordinate with building management, vendors, and service providers.
• Manage office supplies, maintenance, equipment, and facility needs.
• Support executive leadership with scheduling, correspondence, and special projects.
• Maintain confidential company records and administrative files.

Human Resources

• Assist with recruiting, candidate screening, onboarding, and offboarding.
• Maintain employee records and HR documentation.
• Track PTO and assist with benefits administration.
• Support employee engagement initiatives, company events, recognition programs, and team activities.
• Help maintain and update company policies and procedures.

Finance & Bookkeeping

• Perform bookkeeping functions using QuickBooks.
• Process accounts payable, invoices, expense reports, and reimbursements.
• Maintain accurate financial records and supporting documentation.
• Assist with reconciliations, deposits, budgeting, and financial reporting.

Qualifications

• 24 years of experience in office administration, HR, finance, bookkeeping, or a related role.
• QuickBooks experience required.
• Experience with ADP is a plus.
• Bachelor's degree preferred.
• Bilingual English/Spanish is a plus, but not required.
• Advanced proficiency in Microsoft Office (Excel, Outlook, Word, PowerPoint).
• Exceptional organizational skills with strong attention to detail.
• Ability to manage multiple priorities while maintaining professionalism and confidentiality.
• A proactive, positive attitude with a willingness to jump in wherever needed.

What We're Looking For

The ideal candidate is someone who:

• Takes initiative and enjoys solving problems.
• Is highly organized and detail-oriented.
• Thrives in a collaborative, team-focused environment.
• Enjoys supporting people and improving processes.
• Is adaptable, dependable, and eager to learn.

Why You'll Love This Opportunity

• Hybrid schedule with remote Fridays
• Performance bonus potential
• Excellent benefits for direct hire employees
• Collaborative, supportive team culture
• Strong emphasis on work-life balance
• Long-term growth opportunities with a highly respected organization

If you're looking for a position where your contributions truly make an impact and you're excited to support a dynamic professional team, we'd love to connect!

Apply today or reach out directly for more information.