Administrative Assistant I Houston, TX

Administrative Assistant I Houston, TXAdministrative Assistant I Houston, TX2+ years of experience in a receptionist or administrative support role.Experience level: Associate Experience required: 5 Years Education level: All education level Job function: Non IT Consultant Industry: Oil & Energy Pay rate : View hourly payrate Total position: 1 Relocation assistance: No Visa sponsorship eligibility: NoThe Receptionist will serve as the primary point of contact for Level 7 project teams. This role is essential for ensuring smooth day-to-day operations by providing administrative support, coordinating meetings, managing hospitality needs, and maintaining office spaces. The individual will also assist Project Execution Growth Projects and other departments as needed.Key ResponsibilitiesLevel 7 Front Desk & Guest Services- Greet and assist visitors, clients, and vendors in a professional and courteous manner.- Manage visitor sign-in and security protocols.- Serve as the point of contact for inquiries related to the NESE Project Team.Administrative Support- Provide general administrative assistance to the NESE Project Team and other level 7 project teams.- Prepare and distribute meeting agendas, presentations, and documentation.- Handle incoming calls, emails, and correspondence efficiently.Meeting Coordination- Schedule and organize meetings, including booking conference rooms and arranging technology needs.- Coordinate catered meals for meetings and team events.- Ensure meeting spaces are prepared and equipped.Office & Facility Management- Maintain galley and copy room supplies; monitor inventory and reorder as needed.- Ensure cleanliness and organization of common areas on Level 7.- Liaise with facilities and vendors for maintenance or service requests.Cross-Departmental Support- Assist Growth Projects and other departments with administrative tasks as needed.- Support special projects and events across the organization.Required Qualifications:- High school diploma or equivalent; associate degree preferred.- 2+ years of experience in a receptionist or administrative support role.- Strong organizational and multitasking skills.- Excellent communication and interpersonal abilities.- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).- Ability to maintain confidentiality and handle sensitive information.- Professional demeanor and customer service orientation.- Attention to detail and proactive problem-solving.- Ability to work independently and as part of a team.- Flexibility to support multiple departments and adapt to changing priorities.Working Place: Houston, Texas, United StatesCompany: ESR Healthcare