Associate Executive Specialist

Associate Executive Specialist

Wells Fargo is seeking an Associate Executive Specialist to deliver high-level administrative and strategic support to executive leadership. This role is part of a centralized administrative team and offers a unique opportunity to work in a strategic support position that provides visibility, variety, and the chance to make a meaningful impact every day.

In this role, you will:

• Deliver high-level administrative support to senior leadership and multiple executives, while managing daily logistics to ensure smooth operations.
• Prepare executive-level presentations, reports, and communications with precision and professionalism.
• Serve as a liaison between executives and internal/external stakeholders, ensuring timely and effective communication.
• Provide professional support by balancing executive-level administrative tasks with ad hoc projects and business initiatives, such as planning meetings, tracking deliverables, and generating routine reports.
• Manage complex calendars, coordinate extensive travel arrangements, and handle high volumes of documentation with accuracy.
• Act as a key information resource on departmental and company policies and procedures.
• Receive direction from leadership while exercising sound judgment within defined parameters and continue developing expertise within the centralized administrative team.
• Collaborate and consult with peers, colleagues, and managers to resolve issues and achieve team goals.
• Interact professionally with external clients and partners, representing the organization with a high level of service and discretion.

Required Qualifications:

• 6+ months of Executive Administration experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education

Desired Qualifications:

• Strong command of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Experience supporting multiple executives in a matrixed or centralized team structure.
• Strong organizational, communication, and multitasking skills with a high level of attention to detail.
• Ability to manage multiple priorities in a fast-paced, dynamic environment.
• Demonstrated discretion in handling confidential information and professionalism in executive interactions.
• Proven ability to work independently and collaboratively across teams.
• Experienced knowledge of Concur, MESM, JIRA, and other administrative tools used for travel, expense management, workflow tracking, and project coordination.
• Strong executive administrative experience supporting senior leaders, including complex calendar management, travel coordination (domestic/international), expense reporting, and meeting/event planning
• Demonstrated ability to be proactive and anticipate needs
• Experience utilizing AI/Copilot

Job Expectations:

• This position offers a hybrid work schedule.
• This position is not eligible for Visa sponsorship

Job posting may come down early due to volume of applicants

We Value Equal Opportunity

Wells Fargo is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other legally protected characteristic.

Candidates applying to job openings posted in Canada: Applications for employment are encouraged from all qualified candidates, including women, persons with disabilities, aboriginal peoples and visible minorities. Accommodation for applicants with disabilities is available upon request in connection with the recruitment process.

Applicants with Disabilities

To request a medical accommodation during the application or interview process, visit Disability Inclusion at Wells Fargo.

Drug and Alcohol Policy

Wells Fargo maintains a drug free workplace. Please see our Drug and Alcohol Policy to learn more.

Wells Fargo Recruitment and Hiring Requirements:

a. Third-Party recordings are prohibited unless authorized by Wells Fargo.

b. Wells Fargo requires you to directly represent your own experiences during the recruiting and hiring process.