Administration Assistant

Job Description

Job Description

We are seeking an Administrative Assistant to join our team.

Responsibilities:

• Communication & Phone Management: Answer, screen, and route incoming phone calls in a professional and polite manner; take accurate messages and direct inquiries to the appropriate team members.
• Data Entry & Information Processing: Input high volumes of data, updates, and documentation into the company computer systems with high accuracy and speed.
• Must be able to create PDF's
• Invoicing Familiar with Microsoft Suite
• Work Order Management: Generate, track, and dispatch work orders using specialized software on the computer; follow up on completed tasks to ensure records are up to date.
• Filing & Document Control: Organize, maintain, and update digital and physical filing systems to ensure quick retrieval of confidential company documents.
• General Office Support: Provide administrative backup to the management team, including handling basic mail distribution, copying, scanning, and managing office supply inventory.

Qualifications:

• Must be able to multi task
• Prioritize the day
• Must be willing to learn\
• Must be able to work independently

--We are seeking an organized, detail-oriented Administrative Assistant to manage our day-to-day office operations. In this role, you will serve as the primary point of contact for telephone inquiries, maintain accurate records, and handle essential digital workflows. The ideal candidate is a reliable professional who thrives in an active office environment and can seamlessly transition between data entry, scheduling, and customer service.

Company Description

--We are seeking an organized, detail-oriented Administrative Assistant to manage our day-to-day office operations. In this role, you will serve as the primary point of contact for telephone inquiries, maintain accurate records, and handle essential digital workflows. The ideal candidate is a reliable professional who thrives in an active office environment and can seamlessly transition between data entry, scheduling, and customer service.