Legal Secretary

Job Description

Job Description

Our client a high-end boutique law firm specializing in tax, estate, and business law is looking for a legal secretary to join their team. The firm is located Haddonfield, NJ.

Primary Practice Areas:

• Estate Litigation
• Estate Administration
• Estate Planning

Core Responsibilities:

• Litigation Support:
  • Prepare and file court documents and correspondence
  • Draft routine litigation documents (motions to compel, consent orders, etc.)
  • Assist with complex drafting by preparing formatted templates and document frameworks for attorney review and substantive completion (dispositive motions, discovery requests, etc.)
  • Manage litigation calendar and deadline tracking
• Estate Administration:
  • Communicate with beneficiaries regarding estate matters
  • Liaise with financial institutions and other third parties
  • Maintain organized case files and documentation
  • Support probate/trust administration workflow, including collaborating with paralegals and others in the office
• Estate Planning:
  • Draft wills, powers of attorney, and advanced healthcare directives using firm templates
  • Insert client-specific information into planning documents
  • Manage client meetings and intake workflows
• General Administrative:
  • Calendar management, deadline tracking, court scheduling
  • Client meeting coordination
  • File organization and document management

Ideal Candidate Profile:

• Understands the time sensitive nature of legal work and treats deadlines accordingly
• Organized and detail oriented; comfortable managing multiple concurrent matters
• Persistent and assertive; able to follow through on tasks independently
• Pleasant and cheerful; able to maintain professionalism under pressure
• Once initial trust is established, proactively problem solves rather than deferring routine decisions

Software:

• PracticeMaster
• Adobe
• Microsoft Suite

Compensation & Benefits:

• $60,000 $70,000, depending on experience
• Generous PTO package
• 11 paid holidays
• Medical, dental, and vision insurance
• Life, accident, and disability insurance plans
• 401(k) plan with profit sharing contribution

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