Finance Coordinator

Finance Coordinator

Login is a leading Managed Services Provider (MSP) dedicated to delivering comprehensive and reliable technology solutions. We specialize in internet, VoIP, cybersecurity, video surveillance, colocation, cloud services, managed IT, and expert cabling installations. Our commitment to innovation, customer satisfaction, and technical excellence sets us apart.

Position Summary: Login is seeking a detail-oriented, organized, and proactive Finance Coordinator to join our team. This role is vital to our daily operations, taking ownership of Accounts Payable (A/P), client billing, and managing our regulatory compliance. A key component of this position involves compiling and completing necessary regulatory filings, then submitting them to company officers for final review and certification.

As a core member of our local team, this role helps maintain our physical office environment by handling light administrative duties, such as receiving deliveries, restocking the kitchen, and occasionally greeting guests. While experience in the Managed Services Provider (MSP) or IT services industry is a huge plus, we are entirely willing to train the right person who possesses strong foundational accounting skills and an analytical mind.

Key Responsibilities:

• Maintain pristine, organized financial records and assist with monthly closing procedures and ledger maintenance.
• Manage the full-cycle A/P process, including verifying invoices, coding expenses, and processing vendor payments. Reconcile vendor statements and resolve billing discrepancies.
• Oversee the recurring monthly client billing process, ensuring accuracy in contract agreements and usage-based tracking. Generate and distribute invoices, and follow up on accounts receivable (A/R) collections as needed.
• Complete necessary regulatory filings and compile compliance documentation. Ensure all prepared filings are accurately packaged and submitted to company officers for formal review and certification.
• Serve as the welcoming face of the office during infrequent guest visits (approx. 23 times per month). Receive daily mail and vendor deliveries, and maintain a welcoming environment by keeping the office kitchen stocked and organized.

Required Qualifications:

• 24 years of experience in bookkeeping, accounting clerk duties, or full-cycle A/P and billing processes.
• Technical Proficiency: Strong skills in standard accounting software (e.g., Zoho Books, QuickBooks) and intermediate to advanced Microsoft Excel capabilities.
• Compliance Mindset: High attention to detail with the ability to accurately track deadlines, manage complex paperwork, and handle sensitive compliance data with discretion.
• Communication & Collaboration: Impeccable written and verbal communication skills, necessary for interfacing with vendors, clients, and internal officers during the filing certification process.
• Exceptional customer service skills and a professional, friendly demeanor are paramount.
• Impeccable attention to detail and a commitment to maintaining a clean and organized work environment.
• Strong communication skills (verbal and written) to interact with clients and team members.
• Excellent problem-solving and troubleshooting abilities.
• Ability to work independently with minimal supervision and as part of a team.
• Reliable, punctual, and highly motivated.
• Strong work ethic and a commitment to quality craftsmanship.