Child Development Center & Special Projects Manager

Job Description

Job Description

Description:

The Child Development Center & Special Projects Manager supports the Child Development Center through administrative and operational oversight of grants, budgets, purchasing, compliance, projects, and related functions. The position also manages assigned special projects and initiatives across Community Services, including community events, visiting educators, Tribal veteran programs, and other cross-departmental activities, and supervising of assigned staff.   

Essential Duties:

• Oversees and coordinates administrative, grant, budget, purchasing, and project functions supporting the Child Development Center.
• Develops and manages grant tracking systems and reporting processes for the Child Care and Development Fund (CCDF), state, private, and other grants related to the Child Development Center.
• Supports training and coordination efforts for Child Development Center staff related to licensing requirements, trauma-informed care practices, and Snoqualmie cultural practices.
• Supervises assigned staff, including work direction, performance management, training and development, scheduling, timesheet approval, and accountability.
• Stays informed of Child Care and Development Fund (CCDF) policies, procedures, and updates and communicates relevant changes to Bright Horizons leadership.
• Maintains accurate and organized records, tracking systems, and reports to support efficient program and department operations.
• Facilitates cross-departmental communication, information sharing, and coordination of learning opportunities and classroom presentations.
• Reviews and approves payment requests, purchase orders, RFPs, contracts, and other required internal documents related to the Childcare Development Center and assigned special projects.
• Oversees the planning and coordination of assigned Tribal, community, and Child Development Center events and special programming.
• Coordinates Tribal veteran programs, resources, events, and related grant-funded activities.
• Develops and manages assigned event and project budgets, coordinates venues and permits, secures vendors and contractors, oversees logistics, and monitors timelines, deliverables, and outcomes.
• Prepares, reviews, and presents reports, evaluations, budgets, proposals, action plans, and recommendations related to Child Development Center operations, grants, assigned projects, events, and program activities. 
• Gathers, analyzes, organizes, and evaluates data related to assigned projects, programs, and reporting needs.
• Produces communication materials and documentation to support assigned projects, initiatives, and community engagement efforts.
• Coordinates schedules for external and Child Development Center educators.
• Oversees expense tracking, grant reporting schedules, and preparation of required reports and supporting materials.
• Collaborates with department directors and staff across the Community Services tower to coordinate assigned projects, processes, communication, and documentation.
• Maintains records related to contracts, purchases, agreements, resolutions, access, and other program and project materials.
• Prepares, organizes, and tracks proposals and project materials.
• Supports communication efforts and assigned projects across the Community Services tower for Tribal Member and public audiences through written, photographic, and video documentation.
• Provides project and operational support to the Deputy Executive Director of Community Services and collaborates with department directors on assigned special projects.

Additional Duties:

• Assists with tracking and oversight of large special projects, including curriculum development, Child Development Center construction and maintenance projects, veteran grant program funding, and other cross-departmental initiatives.
• Conducts research, performs due diligence, and prepares reports.
• The Tribe values its commitment to community service and the well-being of its members. In recognition of this, each employee may be expected to perform duties from time to time which may not be related to their regular responsibilities.
• Other duties as assigned.

• Excellent oral and written communication skills, with the ability to communicate clearly, accurately, and effectively with diverse audiences.
• Excellent customer service and interpersonal skills.
• Proficiency with project management tools and Microsoft 365 applications, including Excel, Word, Outlook, SharePoint, OneDrive, Teams, and Zoom.
• Demonstrated organizational and time management skills. 
• Demonstrated ability to prioritize and manage multiple assignments through effective planning and collaboration.
• Strong attention to detail.
• Ability to work independently and collaboratively.
• Ability to manage budget tracking, expense monitoring, grant administration, and related administrative processes.
• Demonstrated critical-thinking and problem-solving skills.
• Ability to present information and respond professionally to questions from staff, tribal members, and the public.
• Demonstrated ability to exercise sound judgment and develop effective solutions to problems.
• Ability to identify and implement improved processes and adapt effectively to changing operational needs.
• Ability to maintain confidentiality and exercise professional judgment.
• Working knowledge of Tribal sovereignty, Tribal governance, and childcare licensing requirements preferred.
• Strong event planning, coordination, and logistics skills.
• Familiarity with graphic design and content creation software

EDUCATION & EXPERIENCE:

Education:  

• Bachelor’s degree in social services, public administration, business administration, program management, or a related field is required

Experience:

• Minimum of six (6) years of progressively responsible administrative, program or project management experience, including coordination, recordkeeping, and related administrative responsibilities.
• Minimum of three (3) years of experience managing or overseeing budgets, grants, contracts, procurement, or related financial and administrative functions, including reporting, monitoring, compliance, and recordkeeping.
• Minimum of two (2) years of supervisory experience, including leading staff, coordinating work, establishing priorities, and ensuring accountability.
• Experience planning and coordinating events and special projects, including vendors, logistics, and related budgets.
• Experience coordinating community-facing programs, events, or services with diverse stakeholders.
• Experience working with or for Native communities is strongly preferred

Certifications/Licenses:

• Valid Washington State Driver’s License.

Other Requirements:

• Must be able to pass a thorough pre-employment background and character investigation, including a DCYF background check.
• Must agree to be subject to the Tribe's Controlled Substance and Alcohol Testing Policy, including pre-employment screening.
• Must obtain and maintain CPR/First Aid certification within 120 days of employment.
• Must complete Mandatory Reporter Training within 90 days of employment.
• Must complete and maintain all other required position-specific training in a timely mannernt

Work Environment:

• The work environment includes an office environment in a controlled atmosphere building. Some remote or hybrid work arrangements may be possible in accordance with the Tribe’s Telecommuting Policy.

Tribal Preference:

• The Snoqualmie Indian Tribe follows the Tribal Hiring Preference as outlined in tribal policies, including the Tribal Employment Rights Ordinance (TERO). TERO sets forth certain hiring preferences for qualified individuals who are enrolled in a federally recognized Indian tribe, as well as, in some cases, preference for certain family members of those individuals.

Additional Information:

• Salary, compensation will be determined based on experience and starts at $88,726.03. This position is a regular full-time position and employment is at will.

Location:

• Snoqualmie, WA

Benefits:

• First of the month following date of hire - competitive medical, dental, vision, life, and disability insurance benefits for all regular full-time employees.
• After 90 days - 401k retirement plan with employer matching contributions up to 4%.
• Paid Holidays - Up to 18 paid holidays are offered every calendar year, which includes the workdays between Christmas Eve and New Year’s Day.
• Paid Time Off – Employees accrue 12+ days sick and vacation leave respectively. Increases based on years of service.

Additional Perks:

• Additional time off opportunities available including bereavement, military, parental and jury duty.
• Childcare subsidy for children enrolled full-time in the Snoqualmie Tribe Child Development Center.
• Employee discounts at Snoqualmie Casino (tickets/events, gift shop and restaurants), Salish Lodge & Spa (rooms, spa & dining) and Crescent Market (gas discount card).
• Third party perks include movie tickets, theme parks, shows and attractions & more.
• Employee assistance plans.