Executive Administrative Assistant

Company Description

About AbbVie

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas including immunology, oncology and neuroscience - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at . Follow @abbvie on LinkedIn, Facebook , Instagram , X and YouTube.

Job Description

​Role supports VP of IRA Strategy and two Senior Directors on the IRA Strategy team as well as Director of SUSTO Strategy & Operations and Director of Co-pay COE. Responsibilities include all administrative functions: calendar management, expense reporting, meeting planning, creating or revising business documents, compiling meeting materials and other similar matters

• ​​Provides advanced administrative support to VP level or equivalent. May provide backup support to other staff as needed. 

• ​Closely coordinates with other administrative staff to manage executive calendaring by proactively identifying and resolving scheduling conflicts 

• ​Demonstrates advanced navigation of Concur platform, executing expense reporting in compliance with company purchasing and other operating procedures.

• ​Makes all domestic and international travel arrangements 

• ​Assists with meeting planning including contract management and logistics 

• ​Uses intermediate to advanced software skills to perform assigned work. Uses and understand Microsoft Office Suite and other business-specific software 

• ​Professionally interacts with high level executives 

• ​Consistently handles confidential or business-sensitive information 

• ​Coordinates and maintains departmental files, as assigned, in compliance with corporate guidelines​ 

Qualifications

• ​​Minimum 3-5 years of administrative assistant related experience in pharmaceutical industry 
• Bachelors degree or equivalent experience
• ​Experience providing support to VP level or equivalent 
• ​Intermediate to advanced knowledge of Microsoft Office Suite, Outlook, and Concur platform, understanding of business processes and requirements 
• ​Self-starter able to function at a high level with general instruction 
• ​Builds strong relationships with peers and cross-functionally with partners outside of assigned group as necessary to enable effective and efficient team operations 
• ​Team-oriented, can-do attitude and desire to be productive contributor to overall organization 
• ​Learns quickly and can change course quickly when needed 
• ​Open to suggestions and innovation for improvement 
• ​Professional demeanor and ability to maintain confidentiality

Additional Information

Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law: ​

• The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors including geographic location, and we may ultimately pay more or less than the posted range. This range may be modified in the future. ​

• We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees.​

• This job is eligible to participate in our short-term incentive programs. ​

Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, incentive, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole and absolute discretion unless and until paid and may be modified at the Company’s sole and absolute discretion, consistent with applicable law. 

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community.  Equal Opportunity Employer/Veterans/Disabled. 

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