Clinical Education Coordinator

Clinical Education Coordinator

The Clinical Education Coordinator (CEC) is a mission-critical administrative and operational support role that partners closely with the Director of Clinical Education (DCE) to ensure the effective execution of the PA program's clinical year. While the DCE retains responsibility for academic oversight, curricular alignment, site development strategy, and clinical decision-making, the CEC provides the essential administrative infrastructure that allows those responsibilities to be carried out efficiently, consistently, and in compliance with accreditation standards. This position manages the systems, processes, and administrative workflows that are essential to the delivery and oversight of the clinical phase of the program. This includes maintaining clinical education data systems, tracking student progression and compliance requirements, coordinating evaluation processes, and ensuring accurate, audit-ready documentation for accreditation. These responsibilities require ongoing management of high-volume, multi-site data and communication across students, faculty, and clinical partners. The accuracy and timeliness of these systems are critical to supporting program operations, informing decision-making, and maintaining compliance with accreditation standards.

Essential Duties and Responsibilities All duties are performed in close collaboration with and under the direction of the Director of Clinical Education.

Clinical Scheduling & Student Placement (Administrative Coordination)

Provide administrative coordination of the clinical rotation schedule as determined by the DCE.

Enter, update, and maintain student rotation assignments and schedules.

Maintain master rotation calendars and tracking tools.

Assist with resolving scheduling conflicts, site changes, and logistical issues in coordination with the DCE.

Serve as the primary administrative point of contact for rotation logistics for students and clinical sites.

eValue & Data Systems Management

Build, maintain, and update clinical courses, rotations, and student assignments within eValue.

Schedule evaluations and manage automated communications as directed by the DCE.

Monitor completion of student and preceptor evaluations and follow up as needed.

Generate routine and ad hoc reports to support student monitoring, program assessment, and accreditation documentation.

Maintains clinical site data in the ARC-PA Program Portal

Preceptor & Clinical Site Management (Administrative Support)

Coordinate preceptor onboarding, credentialing, and re-credentialing processes.

Maintain accurate, audit-ready records for preceptors and clinical sites.

Track preceptor participation, site capacity, and required documentation.

Support communication with clinical partners and escalate issues to the DCE as appropriate.

Tracks affiliation agreement status and coordinate with appropriate institutional office to ensure agreements remain active and current.

Compliance & Accreditation Support

Track and monitor student compliance requirements across the clinical year.

Maintain documentation and data required for ARC-PA accreditation, program review, and continuous quality improvement.

Support preparation of materials for accreditation reporting, site visits, and internal audits under the guidance of the DCE and Program Director.

Student Support & Issue Management

Provide frontline administrative support to clinical year students regarding schedules, requirements, and deadlines.

Track and document issues that may impact student progression and escalate concerns to the DCE.

Assist with professionalism documentation and record maintenance as directed.

The DCE and Program Director are responsible for academic, evaluative, and disciplinary decisions.

Communication & Program Operations

Draft and disseminate routine clinical-year communications to students, faculty, and clinical sites.

Maintain shared resources, tracking tools, and documentation to support continuity and transparency.

Support clinical education meetings through agenda preparation, documentation, and follow-up.

Additional Responsibilities

Support continuous improvement initiatives related to clinical education workflows and systems.

Stay current with best practices in clinical education administration and accreditation expectations.

Perform other duties as assigned in support of the PA program's mission.

Position Profile - Oversees and implements University academic programming and policy approval process. Reviews and analyzes existing programs to ensure compliance with institutional, state, and federal policies and regulations. Administers and evaluates the effectiveness of program achievements. Coordinates curriculum development, faculty affairs, and accreditation processes. May oversee core program components, curricula and/or instruction.

Level Summary - Provides professional expertise to the University community. Serves as a resource and guide to others in the department and/or university. Completes operational tasks essential for the daily functioning of the University. Additionally, contributes to larger projects or initiatives that align with department or University goals, often collaborating across teams.

Supervisory Responsibilities - May assist in mentoring or training new employees.

Fiscal Responsibilities - No budgetary responsibility. May be responsible for validating transactions.

Problem Solving - Handles a variety of problems with some independence.

Independence of Action - Some supervision; able to work independently on routine tasks.

Communication and Collaboration - Collaborates with team members and shares knowledge.

Physical Requirements - This role is primarily desk-based and involves extensive use of desktop computers. Occasionally, the job may require travel to attend meetings and programs.

Minimum Qualifications - Requires a Bachelor's degree in a related field and 3-5 years of related professional experience, or equivalent education and experience.

Preferred Qualifications - Experience working within a PA program or other health professions program. Experience managing complex, multi-site coordination or compliance-related workflows Knowledge of ARC-PA accreditation standards. Experience supporting accreditation activities, site visits, or compliance reporting. Advanced proficiency in data reporting and process improvement.

Department - Physician Assistant Program

Pay Rate - Pay is commensurate with experience and credentials and is accompanied by our generous university benefits such as tuition for self and dependents, a comprehensive insurance package (including but not limited to health, prescription, vision, dental, and life insurance), an excellent retirement plan including company contributions, parental leave, adoption reimbursement, and more. OHIO is also proud to offer wellness programs, on-site wellness facilities, and a generous employee assistance program. Additional Information is available at

Total Compensation Estimator (For Full-Time Benefits Eligible Employees) - Discover the full value of joining Ohio University by clicking this link: Our Total Compensation Estimator shows your offer package in dollars: salary plus university paid benefits including health coverage, retirement contributions, paid time off, tuition benefits, and more. See details on what we offer in one place and compare different options for retirement and insurance. Estimates are informational only; exact coverage is determined by eligibility policies and official plan documents.

Pay Grade - 15

Pay Range - $43,888.00-$62,459.00

FLSA Status - Exempt

Job Category - Administrative at-will appointment

Employment Type - full-time regular

Job Family - Academic & Program Management

Job Sub Family - Academic Administration

Job Level - IC2

Job Open Date - 06/17/2026

Posting End Date - 07/29/2026

Planning Unit - College of Health Sciences & Professions

Work Schedule

Months - 12 month

Campus - Dublin

Expected hours worked per week - 40

Expected duration of assignment - ongoing

Applicants may contact this person if they have questions about this position. - Jeffrey Fisher, View email address on click.appcast.io

Non-Discrimination Statement - Ohio University is proud of its rich history and as part of our ongoing efforts to provide and support a transformative learning experience, we affirm our commitment to fostering a welcoming and respectful workforce and community. All qualified applicants are encouraged to apply and will receive consideration free from discrimination on the basis of age, ancestry, color, disability, ethnicity, gender, gender identity or expression, genetic information, military service or veteran status, national origin, pregnancy, race, religion, sex, sexual orientation, status as a parent or foster parent, or any other bases under the law. Ohio University is an equal access/equal opportunity employer.

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