Legal Executive Assistant

Ropes & Gray is an equal‑opportunity employer. Position Summary Legal Executive Assistant (LEA) – an integral member of the Lateral Recruiting department, serving as a lawyer’s right hand and managing day‑to‑day activities. Key Responsibilities Supports and demonstrates fluency in the Firm’s Trusted Advisor and Proactive Assistance programs. Demonstrates a professional demeanor in appearance and behavior. Maintains strict confidentiality in all interactions. Possesses exceptional verbal and written communication skills with a keen eye for detail. Works effectively with other departments, seeking solutions to business problems and communicating with all levels. Maintains a positive and professional attitude, openness to constructive feedback, and continuous drive to improve service. Composes, edits, and proofreads correspondence, presentations, and other documents. Ensures related documents and emails are stored in iManage Workspaces. Organizes and maintains paper and electronic files per Firm records retention policies. Manages Microsoft Outlook calendars, schedules meetings across multiple lawyers, clients, offices, and time zones. Provides logistics support for meetings, including visitor offices, conference rooms, video conference, and dial‑in numbers. Arranges travel using agent assist and online tools, maintaining up‑to‑date preferences. Provides superior client service via Zoom, phone, or in‑person, acting as gatekeeper and prioritizing conflicting needs. Anticipates department needs and suggests process improvements. Builds professional relationships with legal counsel, agencies, and professionals. Collaborates closely with the Lateral Recruiting team using effective communication. Proficient in Excel for data tracking and reporting. Fosters open communication with teammates and maintains a respectful, collaborative environment. Participates in secretarial huddles, focus groups, lunch and learns, mentor program, and other professional development activities. Performs other duties as assigned. Qualifications College degree or equivalent. Expert proficiency with MS Office (Word, Excel, PowerPoint, Outlook). Strong organizational skills and ability to prioritize multiple tasks with attention to detail. Strong interpersonal skills and ability to build relationships with internal and external lawyers, staff, and clients. Expert written and verbal communication skills. Proactive problem‑solving approach and strong decision‑making capability. Compensation And Total Rewards Package Boston, MA: $77,000 – $117,450. Eligible for discretionary bonus based on performance. Salary determined by job‑related factors including qualifications and location. Working Conditions This position requires hybrid on‑site presence as an essential function. Consistent on‑site presence is required for business continuity, professional development, and collaboration. #J-18808-Ljbffr Ropes & Gray LLP