Facilities Coordinator

Description

Enphase Energy is a global energy technology company and leading provider of solar, battery, and electric vehicle charging products. Founded in 2006, Enphase transformed the solar industry with our revolutionary microinverter technology, which turns sunlight into a safe, reliable, resilient, and scalable source of energy to power our lives. Today, the Enphase Energy System helps people make, use, save, and sell their own power. Enphase is also one of the fastest growing and innovative clean energy companies in the world, with approximately 68 million products installed across more than 145 countries.


We are building teams that are designing, developing, and manufacturing next-generation energy technologies and our work environment is fast-paced, fun, and full of exciting new projects.
If you are passionate about advancing a more sustainable future, this is the perfect time to join Enphase!


Enphase is looking for an extraordinary Facilities Coordinator for the Enphase Austin facility who can manage the front desk and has substantial hands-on office and vendor management experience.

What You Will Do

• Create a positive first impression by greeting clients, guests, vendors, and visiting employees.
• Track and manage all visitors, including vendors, contractors, guests, and visiting employees.
• Manage office security access cards and keys.
• Assist with employee onboarding and offboarding activities, including workspace setup, badge access, and coordination with IT for equipment and system access.
• Manage incoming and outgoing mail, courier deliveries, and employee packages, including receiving, sorting, distributing, and handling items weighing up to 25 lbs. as needed.
• Ensure the office environment remains clean, organized, and fully functional, including coordinating repairs and maintenance of office equipment and facilities.
• Maintain and update company seating charts and office directories.
• Order, stock, and maintain office, pantry, kitchen, and breakroom supplies while staying within established budgets.
• Receive, unpack, organize, and distribute vendor deliveries, including office and pantry orders from vendors such as Costco.
• Implement inventory controls and replenishment processes to ensure adequate office and pantry stock levels.
• Manage day porters and other service providers to maintain common areas, including pantries, conference rooms, restrooms, and mailrooms.
• Partner with the Compliance team to address office-related compliance requirements.
• Coordinate with Facilities and Building Management to communicate building notices, maintenance activities, and operational updates to employees.
• Prepare letters, presentations, reports, and other administrative materials for the management team.
• Help coordinate interview schedules and candidate visits.
• Plan and organize employee events, office activities, and Culture Team initiatives.
• Manage facilities-related vendor lists, purchase requisitions (PRs), purchase orders (POs), invoices, and expense reporting.
• Serve as a liaison between management and vendors regarding office services, billing, and operational needs.

Who You Are and What You Bring

• Associate's degree preferred.
• 4+ years of experience in office administration, workplace services, customer service, reception, facilities coordination, or related roles.
• Excellent communication skills with the ability to effectively interact with senior leaders, employees, customers, vendors, and visitors.
• Proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities and adapt in a fast-paced environment.
• Positive, proactive, and service-oriented attitude with a willingness to roll up your sleeves and support the team.
• Strong interpersonal skills, including professionalism, flexibility, diplomacy, dependability, and teamwork.
• Proven ability to work independently, identify opportunities for improvement, and drive execution with minimal supervision.
• Clear and professional verbal and written communication skills.
• Ability to stand, walk, bend, and move throughout the office for extended periods.
• Ability to safely lift, carry, move, and distribute office supplies, vendor deliveries, and employee packages weighing up to 25 lbs.

Preferred Qualifications

• Experience working in a corporate office, technology company, or fast-paced business environment.
• Experience supporting facilities, workplace services, or office operations.
• Experience coordinating vendors, office events, and employee-facing programs.

There is no relocation assistance or employment visa sponsorship for this position. Applicants must be authorized to work in the United States on a full-time basis without current or future sponsorship.

The hourly rate for this role is $26.44 to $38,42 and may vary based on experience, skills, and location. This role is also eligible for equity, and benefits, with final compensation determined in accordance with applicable laws and internal equity.