Executive Assistant (Pooling)

About the Job: In this role you will provide day-to-day administrative and operational support to ensure the smooth running of business functions. This role combines administrative coordination with payroll support, document preparation, and internal communications. You will work closely with managers and team members to organize schedules, maintain records, assist with presentations, and support payroll processing. What You’ll Do: Administrative Support: Provide day-to-day administrative support to assigned clients or executives. Manage and organize digital files, documents, and business records to ensure easy accessibility and accuracy. Prepare reports, correspondence, forms, and other business documents as requested. Perform data entry and maintain accurate records across various systems and databases. Assist with email management, document organization, and other administrative tasks to support daily business operations. Payroll Administration: Collect, verify, and maintain employee timesheets and attendance records. Assist with payroll preparation by ensuring payroll data is accurate and complete. Coordinate with payroll providers or internal finance teams regarding payroll-related concerns. Maintain confidentiality of payroll and employee information. Calendar & Meeting Coordination: Schedule meetings, appointments, and team events. Coordinate meeting logistics, including sending invitations and preparing meeting materials. Take meeting notes and track action items when required. Presentation & Document Preparation: Create, edit, and format presentations for internal meetings, client updates, and leadership discussions. Prepare reports, spreadsheets, and supporting documents using Microsoft Office and Google Workspace. Ensure presentation materials are professional, accurate, and visually organized. Communication Management: Draft, proofread, and distribute emails, announcements, and internal communications. Respond to inquiries professionally and route requests to the appropriate team members. Serve as a reliable point of contact for administrative requests. Operations Support: Assist with process documentation and administrative workflows. Support basic HR and operational tasks as assigned. Help improve administrative processes and recommend efficiencies where appropriate. What You’ll Bring: Bachelor’s degree in business administration, Management, Human Resources, Accounting, or a related field preferred. At least 1-2 years of experience in an Administrative Assistant, Office Administrator, Executive Assistant, or similar administrative support role. Experience assisting with payroll processing, timesheet management, or payroll administration is highly preferred. Strong written and verbal English communication skills. Excellent organizational and time management skills with the ability to manage multiple priorities effectively. Comfortable creating and delivering professional presentations. High level of attention to detail and accuracy, especially when handling payroll and administrative records. Proficiency in Microsoft Office applications (Word, Excel, PowerPoint) and Google Workspace. Experience with payroll, HRIS, or timekeeping systems is an advantage. Familiarity with project management and collaboration tools such as Asana, Monday.com, ClickUp, or Trello is a plus. Ability to maintain confidentiality and handle sensitive employee and company information with professionalism. Self-motivated, dependable, and able to work independently with minimal supervision in a remote work environment. What we have to offer: A company culture based on our purpose to bring out the untapped potential, creativity, and success in people, partnerships, and brands. A culture built on the mission to develop high-functioning teams by providing an environment of constructive support and inspiration where people grow personally and professionally A market competitive total compensation/rewards package including: Day 1 HMO Competitive pay including incentives and generous allowances Payment of all statutory government benefits 25 days of annual paid leave some days are convertible to cash 13th month pay Onsite medical support Employee Engagement Events Employee Referral Program Skills, training for personal and professional development #J-18808-Ljbffr FGC+