Operations Coordinator: St. Francis

The Operations Coordinator bridges operational planning and execution, focusing on managing school systems, supporting compliance, and assisting in enrollment efforts. They serve as a point of contact for resolving logistical challenges and ensuring operational excellence. The ideal candidate is a strategic thinker, highly organized, and skilled at managing complex systems and relationships. This individual plays a pivotal role in ensuring the seamless alignment between network-wide operations and school-based needs, enabling schools to focus on delivering exceptional educational outcomes. Responsibilities Enrollment: Contact prospective families from enrollment-in-progress list. Support school leadership team in canvassing efforts. Assist DSO in managing and updating FinalSite enrollment system. Develop and sustain relationships with community partners that may serve as enrollment pipelines (PreK programs, day cares, afterschool enrichment, etc). Coordinate parent ambassadors for enrollment events. Promote student re-enrollment, ensure that families receive regular reminders, and work to identify, document, and rectify reasons that families are not returning for the following year. Financial Compliance: Collect monthly receipts and complete monthly coding. Deposit funds to the bank monthly and may support accounts payable, receivable, and payroll oversight. Leadership Support: Manage school-wide schedules, including event coordination and calendar maintenance. Oversee logistics for school-wide events, including parent meetings, assemblies, and staff trainings. Collaborate with the DSO to maintain accurate student enrollment and attendance data. Serve as a liaison between school staff and the DSO for operational updates and tasks. Lead chronic absenteeism reduction efforts by contacting families of absent students daily and cross-checking attendance records and comments for accuracy. Roster students into NWEA three times a year per network testing schedule. Coordinate procurement and vendor relationships, ensuring timely delivery of supplies and services. Facilities: Submit maintenance ticket to Allegro (facilities) and Vinson (tech) systems. Support compliance with safety protocols and regulatory requirements, including preparing reports and records. Become fluent in school emergency plan. Support transit and placement in curriculum room after DSO confirms order. Qualifications and Skills 2-4 years of operational experience. Bachelor’s degree preferred. Passionate commitment to the mission of Partnership Schools. Excellent organizational and time management skills. Strong analytical and problem‑solving skills. Customer service experience. Ability to learn quickly and respond to feedback. Ability to prioritize and manage multiple projects simultaneously with strong attention to detail and follow‑through within demanding timelines. Spanish proficiency preferred. Experience in Microsoft Excel and PowerPoint. Benefits Benefits for full‑time employees include health coverage, paid vacation and personal days, paid school holidays, and a retirement plan with employer contribution. All employees are required to pass background checks. If you are ready to bring operational excellence to a mission‑driven school and make a difference in students' lives, we encourage you to apply! #J-18808-Ljbffr Catholic Diocese of Cleveland