Office Manager/Human Resources/Accounting

Job Description

Job Description

We are seeking a motivated person that possesses a few skillsets to support a couple of our executive team members. This position is hourly and will be expected to work in office about 25-30 hours per week.

Accounting ~ (40%)

Accounts Payable & Vendor Administration

• Review, code, and process vendor invoices for payment. 
• Maintain vendor records, W-9 documentation, and payment terms. 
• Reconcile vendor statements and resolve billing discrepancies. 
• Assist with weekly check runs and electronic payment processing. 

Accounts Receivable Support

• Generate customer invoices and monitor outstanding balances. 
• Assist with collections and customer account inquiries. 
• Apply customer payments and maintain accurate AR records.

General Accounting Support

• Perform monthly account reconciliations for assigned balance sheet accounts. 
• Assist with month-end and year-end close processes. 
• Prepare journal entries and maintain supporting documentation. 
• Maintain organized accounting records in accordance with company policies.

 

Human Resources Management ~ (30%)

Talent Acquisition & Recruitment

• Manage full-cycle recruiting, including job postings, candidate screening, interviewing, hiring, and onboarding.
• Partner with department managers to identify staffing needs and workforce planning requirements.
• Coordinate background checks, employment documentation, and new hire orientation.

Employee Relations

• Serve as the primary point of contact for employee concerns and HR-related inquiries.
• Foster a positive, inclusive, and productive workplace culture.
• Support conflict resolution and performance management processes.

Compensation, Benefits, Compliance & Policy Management

• Administer employee benefits programs and annual enrollment processes.
• Coordinate payroll information with finance and payroll providers.
• Assist with salary benchmarking and compensation planning.
• Maintain compliance with federal, state/provincial, and local employment laws.
• Develop, update, and communicate HR policies and employee handbook content.
• Manage employee records and ensure confidentiality of personnel information.

Training & Development

• Coordinate employee training, professional development, and performance review programs.
• Support leadership development initiatives and employee engagement activities

 

Office Administration Management ~ (30%)

Office Operations

• Oversee daily office operations to ensure efficiency and professionalism.
• Manage office procedures, systems, and administrative workflows.
• Develop and implement operational improvements where needed.

Facilities Management

• Coordinate office maintenance, vendor relationships, and facility services.
• Ensure workplace safety standards and office functionality are maintained.
• Manage office space planning and equipment needs.

Vendor & Contract Management

• Maintain relationships with office suppliers, service providers, and external vendors.
• Negotiate contracts and manage administrative service agreements.
• Monitor vendor performance and service quality.

Executive & Administrative Support

• Support senior management with administrative coordination as needed.
• Assist with corporate events, meetings, company communications, and special projects.
• Ensure effective records management and document retention practices.
• Purchasing office supplies and managing facilities and storage warehouses.

Qualifications

Education

• Degree in human resources, Business Administration, Management, or a related field preferred.
• Professional HR designation (SHRM-CP, SHRM-SCP, PHR, CHRP, or equivalent) is considered an asset.

Experience

• Minimum 5 years of progressive experience in Human Resources and/or Office Administration.
• Previous management or supervisory experience preferred.
• Experience managing employee relations, recruitment, and office operations.

Skills & Competencies

• Strong knowledge of employment laws and HR best practices.
• Excellent organizational and time-management skills.
• Exceptional communication and interpersonal abilities.
• Strong problem-solving and decision-making skills.
• Ability to handle confidential information with discretion.

 

Proficiency with Quickbookds, Microsoft 365, ADP platforms, and office management software