Administrative Assistant

Administrative AssistantThe Administrative Assistant is an integral member of our team. They are often the first face our customers see or speak with on a daily basis. A successful Administrative Assistant will be friendly and helpful at all times. They are prompt and courteous answering phones and greeting customers, as well as providing support to other department members.The essential duties contained in this job description reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required and the scope of responsibility. It should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences, equalize peak work periods or otherwise to balance the workload.Duties may vary by location needs:Answering multi-line phone system (including transfers)Greet and direct visitorsMonitor faxesMaintain front desk area and lobbyProcess incoming-mailManage supply inventoryMaintain office schedule/calendarProvides administrative support such as printing, filing, photocopying, data entry, scanning, binding and collating, scheduling meetings, booking reservations for lunch or dinner meetings, and coordinating events and lunches, mail distribution and mail-outsCompletes expense reports for certain individuals in the Mountain Region teamProcesses invoices by routing invoices to appropriate personnel for approval and providing invoices to Accounting once approved by the appropriate managerMaintains office equipment, assists users of office equipment on routine tasks as needed and engages external vendors for service needsOrders, receives and maintains office supplies and proactively ensures office supplies are available when neededSets up conference calls and webinarsCreates, updates and prints Excel spreadsheets and PowerPoint presentationsGood written and verbal communicationMaintain good working relationships within office and departmentProvide clerical and administrative support to other departments with minimal errors (e.g. filing, mail preparation, data entry, photocopying, etc.)Perform other specific duties or projects as assignedLicensing or certification requirements: No specific requirementsWork and education experience requirements:2+ years' office experience (preferred with experience on multi-line phone system)5 years of related administrative experience, or an equivalent of education and experienceExcellent verbal skills and telephone etiquetteAbility to organize, set and maintain prioritiesHigh school diploma or equivalency; some college preferredStrong clerical skillsInsurance knowledge preferred, but not requiredDemonstrated computer proficiency – Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)Proven oral and written communication skills with the ability to effectively interact with all levels within the organizationTraining requirements:Microsoft Office ApplicationsOffice EtiquetteEthicsTime ManagementCustomer ServiceInsurance and E and O BasicsAdditional/preferred:Insurance license (lines appropriate to office location)Basic Leadership SkillsParticipate in training of new hires or less experienced teammatesDepartment: Office Administration & ClericalRequired Experience: 1-2 years of relevant experienceRequired Travel: No Travel RequiredRequired Education: High school or equivalentHUB International Limited is an equal opportunity employer that does not discriminate on the basis of race/ethnicity, national origin, religion, age, color, sex, sexual orientation, gender identity, disability or veteran's status, or any other characteristic protected by local, state or federal laws, rules or regulations.We endeavor to make this website accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact the recruiting team at View email address on click.appcast.io. This contact information is for accommodation requests only; do not use this contact information to inquire about the status of applications.