Administrative Assistant

Administrative AssistantDo you have a knack for organization and supporting teams behind the scenes? Spectrum is looking for an Administrative Assistant to help manage schedules, handle confidential information and support daily operations for department leaders. Your work will keep our team running smoothly and contribute directly to our ongoing success.ResponsibilitiesHow You'll Make an ImpactPrepare and process confidential memos, reports and proposals with accuracyMaintain organized files and records, distribute correspondence and sort incoming mailGenerate reports, graphs and charts to support departmental needsArrange meetings and events, including logistics for hotel, catering and audio/visual requirementsOperate office equipment and troubleshoot minor issues to maintain workflowConduct research and data analysis to assist management and perform liaison duties as neededCoordinate management schedules, appointments and travel arrangements for efficient operationsWorking ConditionsOffice environmentQualificationsWhat You'll Bring to SpectrumRequired QualificationsEducationHigh School Diploma or equivalentCollege coursework in business, related field or equivalentExperience3+ years of administrative or secretarial work experienceSkillsConfidentiality with sensitive informationStrong prioritization and organizationFast and accurate typingProficient with 10-key adding machineCompetent with computers and software applications such as word processing and spreadsheetsKnowledge of office equipment such as computers, telephones, copiers, fax, calculator, etc.Basic mathematicsUnderstanding of general office procedures