TEMPORARY- Administrative Coordinator I

We are excited that you are considering joining Nova Southwestern University!

Nova Southwestern University (NSU) was founded in 1964, and is a not-for-profit, independent university with a reputation for academic excellence and innovation. Nova Southwestern University offers competitive salaries, a comprehensive benefits package including tuition waiver, retirement plan, excellent medical and dental plans and much more. NSU cares about the health and welfare of its students, faculty, staff, and campus visitors and is a tobacco-free university.

We appreciate your support in making NSU the preeminent place to live, work, study and grow. Thank you for your interest in a career with Nova Southwestern University.

Primary Purpose:

Performs a wide variety of administrative tasks in department or unit including providing customer service and support by coordinating activities/functions to ensure efficient operations.

Job Category: Non-Exempt

Hiring Range: Commensurate with experience

Pay Basis: Annually

Subject to Grant Funding? No

Essential Job Functions:

• Coordinates administrative activities / functions within department to ensure efficient operations.
• Responds to inquiries and resolves non-routine problems requiring broad understanding of work-area policies and procedures to ensure questions are answered and issues resolved in a timely manner.
• Reviews data and follows up on discrepancies to ensure accuracy.
• Enters data and generates reports from NSU specific software systems to ensure accurate processing and record-keeping.
• Performs other duties as assigned.

Job Requirements:

Required Knowledge, Skills, & Abilities:

• Proficient knowledge of MS Office, including Word, Excel, and Outlook; data entry skills; Internet research abilities.
• Knowledge of office practices and procedures (e.g., filing, answering telephones, and supply/equipment ordering).
• Ability to enter and verify information with accuracy.
• Ability to understand and follow oral and written instructions.
• Ability to maintain confidential information.
• Strong administration skills – organized, thorough, systems orientated with meticulous attention to detail.
• Proactive, punctual and reliable.
• Excellent written and oral communication skills.

PHYSICAL REQUIREMENTS / WORKING CONDITIONS

• Ability to communicate effectively with others.
• Ability to work cooperatively with colleagues and supervisory staff at all levels.
• May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties.
• May be required to accomplish job duties using various types of equipment/supplies, to include but not limited to pens, pencils and computer keyboards.

Required Certifications/Licensures:

Required Education:

High School Diploma or Equivalent

Major (if required:

Required Experience:

• High School Diploma and three (3) years of administrative experience in an office environment, and/or coordinating a function within office.
• --OR--
• Associate's Degree and two (2) years of administrative experience in an office environment, and/or coordinating a function within an office.

Preferred Qualifications:

Is this a safety sensitive position? No

Background Screening Required? No

Pre-Employment Conditions:

Sensitivity Disclaimer:

Nova Southwestern University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities and will make reasonable accommodation when necessary.

NSU is an Equal Opportunity Employer and considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status or any other legally protected status.