Accounting Manager

Job Description

Job Description

Fair Logistics was formed in 2007 with a focus on medical device logistics in Birmingham, AL. This focus allowed us to learn the medical device supply chain to the extent our goal quickly became to be an indistinguishable extension of our clients.

As we grew our footprint and expanded further in the healthcare industry, it became evident that we could provide our service to more than just medical device distributors. This organic growth has created a strong base for our company to provide consistent, reliable, and cost-effective delivery solutions to our clients across the country.

Our mission is to deliver exceptional medical logistics solutions that safeguard the integrity and availability of critical healthcare supplies. We are committed to ensuring timely, secure, and compliant transportation of pharmaceuticals, medical devices, and life-saving products.

By leveraging advanced technology for real-time tracking, temperature-controlled systems, and optimized routing, we aim to provide healthcare providers with uninterrupted access to essential resources. Through reliability, transparency, and continuous innovation, we strive to strengthen the healthcare supply chain and support better patient outcomes worldwide.

Position Summary

The Accounting Manager is responsible for overseeing and performing the day-to-day accounting and financial reporting functions of the organization. This is a hands-on position responsible for maintaining accurate financial records, ensuring timely completion of accounting processes, monitoring financial controls, and providing management with reliable financial information to support business decisions.

The Accounting Manager serves as the primary resource for the Company's accounting activities and is expected to independently manage routine accounting responsibilities while coordinating with management, payroll, banking institutions, tax professionals, auditors, vendors, and other external partners as necessary.

Essential Duties and Responsibilities

General Accounting and Financial Reporting

• Manage the Company's general ledger and maintain accurate and complete accounting records.
• Prepare and review monthly, quarterly, and annual financial statements.
• Manage the monthly and year-end closing processes.
• Prepare and review journal entries, account reconciliations, and adjusting entries.
• Reconcile bank, credit card, liability, asset, and other balance sheet accounts.
• Maintain the chart of accounts and ensure transactions are properly classified.
• Monitor financial transactions for accuracy, completeness, and appropriate supporting documentation.
• Identify and correct accounting discrepancies in a timely manner.

Accounts Payable and Accounts Receivable

• Oversee and/or perform accounts payable and accounts receivable activities.
• Review invoices, payment requests, expense reports, and supporting documentation.
• Ensure vendor payments are accurate, properly authorized, and processed timely.
• Monitor customer accounts and outstanding receivables.
• Assist with collections and resolution of billing discrepancies.
• Maintain accurate vendor and customer accounting records.

Budgeting and Financial Analysis

• Assist management with the development and maintenance of annual operating budgets.
• Monitor actual financial performance against budget.
• Prepare budget-to-actual and variance reports.
• Identify significant financial trends or variances and communicate findings to management.
• Assist management with cash-flow forecasting and financial planning.
• Provide financial information and analysis to support operational and business decisions.

Payroll and Employee-Related Accounting

• Coordinate with Human Resources and payroll providers regarding payroll-related accounting activities.
• Review payroll reports and reconcile payroll-related general ledger accounts.
• Ensure payroll expenses, employer taxes, benefits, and related liabilities are properly recorded.
• Assist with reconciliation of employee reimbursements and other employee-related expenses.

Internal Controls and Compliance

• Develop, maintain, and monitor appropriate accounting procedures and internal financial controls.
• Ensure appropriate documentation and authorization of financial transactions.
• Monitor compliance with Company accounting, purchasing, expense, and credit card policies.
• Maintain organized accounting records in accordance with established record-retention requirements.
• Assist with tax filings, audits, insurance audits, and other financial or regulatory reporting requirements.
• Coordinate with external accountants, CPAs, tax professionals, auditors, and other financial service providers as needed.
• Recommend improvements to accounting processes, procedures, and systems.

Cash and Banking

• Monitor Company bank accounts and cash positions.
• Perform or review bank reconciliations.
• Assist management with cash-flow planning and forecasting.
• Coordinate banking activities and resolve account discrepancies.
• Maintain appropriate controls over Company funds and payment activities.

Management Reporting

• Prepare recurring financial reports for executive management.
• Provide clear explanations of financial results, trends, significant expenses, and variances.
• Assist management in evaluating costs, profitability, and financial performance.
• Compile financial information requested by leadership for operational planning and decision-making.
• Identify potential financial risks, inefficiencies, or opportunities for cost savings.

Additional Responsibilities

• Maintain confidentiality of Company, employee, customer, and financial information.
• Maintain accurate and organized accounting documentation.
• Develop and maintain written accounting procedures and desktop work instructions for critical accounting functions.
• Ensure sufficient documentation exists to provide continuity of accounting operations.
• Participate in implementation or improvement of accounting and financial systems.
• Perform special financial projects and analyses as requested by management.
• Perform other related duties as assigned.

 

Education and Experience

Required:

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field, or an equivalent combination of education and relevant experience.
• Minimum of 5 years of progressively responsible accounting experience.
• Demonstrated experience with general ledger accounting, account reconciliation, financial reporting, accounts payable, and accounts receivable.
• Experience with accounting software and Microsoft Excel.

Preferred:

• Previous experience with QuickBooks Online.
• Previous experience with ADP Workforce Now.
• Previous experience serving as an Accounting Manager, Senior Accountant, Assistant Controller, or similar role.
• Experience managing accounting responsibilities within a small or mid-sized organization.
• Experience working independently as the primary accounting resource for an organization.
• Experience with payroll accounting, budgeting, financial analysis, and cash-flow management.
• CPA, CMA, or other relevant professional certification is preferred but not required.

Knowledge, Skills, and Abilities

The successful candidate should demonstrate:

• Strong knowledge of generally accepted accounting principles and accounting practices.
• Strong analytical and problem-solving abilities.
• Excellent attention to detail and accuracy.
• Ability to independently prioritize and manage multiple accounting deadlines.
• Strong organizational and documentation skills.
• Advanced proficiency with Microsoft Excel.
• Ability to analyze financial information and communicate findings clearly to non-financial management.
• Sound professional judgment and discretion when handling confidential financial information.
• Ability to identify process deficiencies and recommend practical improvements.
• Ability to work effectively with employees, management, vendors, customers, and outside professional service providers.