Proposal Coordinator

Senior Proposal CoordinatorFairfax, VA Secret Polygraph Unspecified Career Level not specified $84,850 - $120,000Job DescriptionRequisition Number: 29647 Required Travel: 0 - 10% Employment Type: Full Time/Salaried/Exempt Anticipated Salary Range: $84,850.00 - $120,000.00 Security Clearance: Ability to Obtain Level of Experience: Senior Meet HII's Mission Technologies Division Our team of more than 7,000 professionals worldwide delivers all-domain expertise and advanced technologies in service of mission partners across the globe. Mission Technologies is leading the next evolution of national defense - the data evolution - by accelerating a breadth of national security solutions for government and commercial customers. Our capabilities range from C5ISR, AI and Big Data, cyber operations and synthetic training environments to fleet sustainment, environmental remediation and the largest family of unmanned underwater vehicles in every class. Find the role that's right for you. Apply today. We look forward to meeting you.Leadership Mindset at HII - Mission Technologies Leadership at HII is a mindset, not a title. Through our Leadership Capability Framework, we define how every employee grows, leads, and contributes-regardless of role. It sets the standard for how you can develop yourself and what you can expect from leaders across our organization. We look for candidates who want to grow in alignment with these capabilities:Know & Grow Your People - Commit to learning and supporting team success.Build Relationships - Communicate openly, collaborate well, and build trust.Take Ownership - Deliver on commitments and take pride in your work.Customer First - Focus on the mission and those we serve.Shape the Future - Bring ideas, curiosity, and continuous improvement.Act with Urgency - Take initiative and follow through with purpose.These capabilities guide how all employees contribute to our shared success across Mission Technologies. Summary: HII Mission Technologies is seeking a Senior Proposal Coordinator to join the Division Proposal Operations team. This is an experienced professional who leads coordination, scheduling, and logistical support, while also taking primary responsibility for desktop publishing and production activities for large, complex proposals. Working with minimal supervision, the individual is responsible for preparing deliverables that meet production quality standards, comply with solicitation requirements, align with HII's corporate branding standards, and are submitted on time. This position will be based out of our Fairfax, VA office.What You Will Do:Leads proposal planning, scheduling, and logistics with minimal support, coordinating the Proposal Manager's meeting schedule and managing cross-team activities across Writers, Graphics, DTP, Editors, Production, and SMEs.Reads and interprets complex RFPs and amendments to understand all instructions, evaluation criteria, compliance matrices, and submission requirements.Creates compliant Word templates and writing shells, performs desktop publishing using Microsoft Office Suite and Adobe Acrobat, and ensures graphics are correctly inserted and formatted within final documents.Ensures strict version-control procedures are followed, maintaining ownership of proposal working files from Gold Team through final production, while setting up and maintaining TEAMS and SharePoint workspaces (including AVD processes and file-permission management).Prepares administrative proposal documents and slide decks (contact lists, calendars, kickoff materials, standups, and color-team packages), coordinates with Graphics, and participates in Daily Standup meetings.Oversees all production and delivery activities, leading production efforts for color reviews and final proposal submission (including printing, tabs, assembly, and packaging).Manages War Room logistics, including equipment setup, loaner laptops, stocking supplies, catering, and processing related invoices.What We're Looking For:6 years relevant experience with Bachelors in related field; 4 years relevant experience with Masters in related field; or High School Diploma or equivalent and 10 years relevant experience.Must be able to obtain an active DoD Secret clearance.Minimum of 7-10 years of demonstrated expertise in Adobe Acrobat and the Microsoft Office Suite (Word, Excel, and PowerPoint).Experience with Government proposals and the ability to analyze solicitation requirements to determine impacts on formatting, compliance, and production.Extensive knowledge of using styles to format Word documents and develop templates for large, complex proposal volumes.Familiarity with document management systems (e.g., Microsoft Teams and SharePoint)Ability to work independently with minimal supervision while managing multiple, complex tasks and projects, working quickly, accurately, and efficiently under tight and competing deadlines.Excellent verbal and written communication skills, with a professional, proactive approach and the ability to explain complex issues to stakeholders at multiple leadership levels.Willingness to work evenings or weekends as needed to meet proposal deadlines.Preferred Experience:Experience working in classified environments.Lead in the development and enhancements of enterprise templates and style guides.The listed salary range for this role is intended as a good faith estimate based on the role's location, expectations, and responsibilities. When extending an offer, HII's Mission Technologies division takes a variety of factors into consideration which include, but are not limited to, the role's function and a candidate's education or training, work experience, and key skills. HII is more than a job - it's an opportunity to build a new future. We offer competitive benefits such as best-in-class medical, dental and vision plan choices; wellness resources; employee assistance programs; Savings Plan Options (401(k)); financial planning tools, life insurance; employee discounts; paid holidays and paid time off; tuition reimbursement; as well as early childhood and post-secondary education scholarships. Bonus/other non-recurrent compensation is occasionally offered for qualified positions, and if applicable to this role will be addressed by the recruiter at the screening phase of application.Why HII We build the world's most powerful, survivable naval ships and defense technology solutions that safeguard our seas, sky, land, space and cyber. Our workforce includes skilled tradespeople; artificial intelligence, machine learning (AI/ML) experts; engineers; technologists; scientists; logistics experts; and business administration professionals. Recognized as one of America's top large company employers, we are a values and ethics driven organization that puts people's safety and well-being first. Regardless of your role or where you serve, at HII, you'll find a supportive and welcoming environment, competitive benefits, and valuable educational and training programs for continual career growth at every stage of your career. Together we are working to ensure a future where everyone can be free and thrive. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, physical or mental disability, age, or veteran status or any other basis protected by federal, state, or local law. Do You Need Assistance? If you need a reasonable accommodation for any part of the employment process, please send an e-mail to View email address on click.appcast.io and let us know the nature of your request and your contact information. Reasonable accommodations are considered on a case-by-case basis. Please note that only those inquiries concerning a request for reasonable accommodation will be responded to from this email address. Additionally, you may also call View phone number on click.appcast.io for assistance. Press #3 for HII Mission Technologies. group id: 90934071