Administrative Executive

Job Description

Job Description

Benefits:

• 401(k) matching
• Competitive salary
• Health insurance
• Opportunity for advancement
• Paid time off

• Maintain accurate employee data within HRMS systems and analyze employee records, attendance, leave, onboarding, staffing, and other workforce information to support accurate reporting and operational planning.
• Facilitate employee onboarding processes while tracking onboarding status, documentation completion, system access, equipment requirements, and other workforce readiness metrics.
• Analyze temporary staffing requirements and workforce utilization, coordinating with staffing agencies and management to evaluate staffing levels, attendance, hours worked, costs, and ongoing workforce needs.
• Maintain HR dashboards and analytical reports to monitor workforce trends, identify variances, evaluate staffing requirements, and support workforce planning and management decision-making.
• Analyze employee and HRMS data to identify trends, discrepancies, data gaps, and operational issues; investigate variances and coordinate corrective actions with relevant departments.
• Responsible for temporary staffing activities, including staffing agency communication, employee documentation, onboarding, attendance tracking, workforce requirements, and follow-up.
• Maintain employee records and documentation in accordance with company policies, confidentiality requirements, and applicable data-handling standards.
• Lead and support employee engagement initiatives across all company facilities in the United States, ensuring consistent engagement practices and employee experience across locations.
• Coordinate employee recognition, appreciation, team-building, communication, and company-wide engagement programs across U.S. facilities while maintaining consistency with organizational objectives and culture.
• Provide day-to-day executive support to senior leadership and prioritizing competing meeting requests.
• Coordinate leadership meetings, and executive events, including food,  domestic and international travel end to end, including flights, hotels, ground transportation, detailed itineraries, and post-trip expense reconciliation in accordance with corporate travel policies.
• Manage confidential records, personnel documentation, executive correspondence, and sensitive business information in accordance with company policies and applicable data-handling requirements.
• Process purchase orders, vendor invoices, reimbursements, and other administrative transactions through digital approval workflows, tracking expenses against budgets and following up on outstanding approvals.
• Assist senior leadership with special projects, data analysis, and preparation of management reports.
• Handle sensitive and confidential matters with a high level of professionalism, discretion, and judgment.
• Support office administration and executive-level administrative activities, including correspondence, document management, scheduling, and coordination with internal support teams.
• Anticipate the administrative needs of senior leadership and proactively resolve issues to ensure efficient and uninterrupted executive operations.
• Perform other executive, administrative, and special project responsibilities as assigned from time to time.