Administrative Assistant

Job Description

Job Description

Ingersoll Rand is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances.

Job Title: Administrative Assistant

Location: Moody, AL (Gardner Denver Nash - 2150 A E Moore Rd. Moody, AL 35004)

Shift: Monday - Friday 630am - 3:30pm - Not hybrid or remote - Direct Hire, Full Time

About Us:

Imagine a company with technology leadership of over 160 years, yet it operates with the energy of a startup. Ingersoll Rand has dedicated itself to Making Life Better for its employees, customers, shareholders, and planets. We produce innovative and mission-critical flow creation and life science technologies – from compressors to precision handling of liquids, gasses, and powers – to increase industrial productivity, efficiency, and sustainability. Supported by over 80+ brands, our products are used in various end-markets including life sciences, food and beverage, clean energy, industrial manufacturing, infrastructure, and more. Across the globe, we’re driving growth with an entrepreneurial spirit and ownership mindset. Learn more at irco.com and join us to own your future.

Job Overview:

The Service Coordinator provides operational support for theMoody Service Centerfacility including clerical, administrative, and/or technical responsibilities.

Responsibilities:

Greeting and assisting visitors.

Manages front desk phone & email correspondence.

Develop and distribute various correspondence, reports, and presentations.

Compile and maintain any reference manuals or other document manuals.

Plan, schedule and/or coordinate events, trainings, etc.

Entering timesheets (updating hours on SQDIP tab)

Maintains and orders supplies.

Maintains departmental files.

Schedules maintenance on equipment and the building.

May create purchase requisitions (pending access approval)

Scanning, shredding, and maintaining e-files according to standard defined process.

Check COI book for all vendors who enter the building if their COI is current and if they have watched the safety video in the last year.

Repairs / Remans Preparing to ship to customer – Emails / Follow-ups when pump is a week away from shipping.

UX –Opening reman jobs, processing incoming cores, core process and core tracking.

Preparing job packets.

May create shipping documents for incoming/outgoing shipments.

Creates and maintains log sheets, forms, charts, graphs, etc.

Running weekly reports.

Processes scrap letters

Maintains record system to ensure appropriate training is completed and recorded by ISO.

May assist with software training and provide technical support for department users.

Supports quality objectives through utilization of quality work instructions, requisitions, and corrective action notices.

May maintain and/or generate quality reports.

Requirements:

3+ years of experience with administrative role supporting mid-size teams.

3+ yearsof experience with being proficient in Microsoft Office software

Core Competencies:

Must be able to type 45 words per minute

Able to work in fast paced work environment.

Preferences:

HS Diploma or GED preferred. Higher Education or certificate is a plus.

Experience in manufacturing, sales, or service environment.

Effectively communicate with all levels of the organization.

Travel & Work Arrangements/Requirements:

This position will be based 100% onsite at our Moody, AL facility

What We Offer:

At Ingersoll Rand, we embrace a culture of personal ownership — taking responsibility for our company, our communities, and our environment, as well as our individual health and well-being. Our comprehensive benefits package is designed to empower you with the tools and support necessary to take charge of your health, ensuring that together, we can continue to make life better. Our range of benefits includes health care options like medical and prescription plans, dental and vision coverage, as well as wellness programs. Additionally, we provide life insurance, a robust 401(k) plan, paid time off, and even an employee stock grant, among other offerings. These benefits are our commitment to you, so you can be your best at work and beyond.

Ingersoll Rand Inc. (NYSE:IR), driven by an entrepreneurial spirit and ownership mindset, is dedicated to helping make life better for our employees, customers and communities. Customers lean on us for our technology-driven excellence in mission-critical flow creation and industrial solutions across 40+ respected brands where our products and services excel in the most complex and harsh conditions. Our employees develop customers for life through their daily commitment to expertise, productivity and efficiency. For more information, visit

You should be proficient in:

• Customer Service
• Data Analysis and Manipulation
• Service Advisor/Writer
• Bookkeeping
• Accounts Payable (AP)
• Accounts Receivable (AR)
• Bank Reconciliation
• Inside Sales
• Scheduling Experience
• High-level Operations Analysis
• Budgeting / Forecasting Experience
• High School / GED
• Excellent Communication Skills
• Experience in a Manufacturing Environment
• Basic Computer Skills
• Microsoft Excel