Operations & Partnerships Coordinator

The Operations & Partnerships Coordinator serves as a trusted administrative and operational partner to the principals. This role is responsible for ensuring the efficient operation of the principals’ offices, interfacing with internal and external stakeholders and handling confidential information. Must be highly organized, proactive, discreet, and able to manage multiple priorities in a fast-paced environment. About The Organization Schwarzman Scholars is a fully-funded, one-year master’s degree program in global affairs at Schwarzman College, Tsinghua University in Beijing, China. An unparalleled learning experience, it is the first scholarship of its kind created to respond to the geopolitical landscape of the 21st century and designed to prepare the next generation of global leaders. Each year, around 150 candidates from around the world are selected to join a diverse cohort. Schwarzman Scholars seeks candidates with leadership qualities and the potential to foster crosscultural understanding. Scholars come from a wide variety of industries and backgrounds, such as business, technology, politics, healthcare, and more. Schwarzman Scholars’ dynamic curriculum–based on the pillars of China, leadership, and global affairs–is designed to provide Scholars with the knowledge, skills, and firsthand experience needed to navigate the complexities of the evolving global landscape. Through an immersive experience in China, Scholars spend a year living in Beijing, studying at the prestigious Tsinghua University under the guidance of leading academics and global thought leaders. Schwarzman Scholars was established in 2013 by Founding Trustee Stephen A. Schwarzman and Tsinghua University. Schwarzman Scholars aspires to create a global network of leaders who will shape the future. Major Responsibilities Project Management & Organizational Support Serve as a key partner to the principals in logistic, operational and administrative support. Ensure the continuous implementation of office operations, including but not limited to overseeing office workflow by designing, owning, tracking and updating processes through project management software, coordinating deadlines and assignments across teams, running project postmortems, and working with data analytics to improve processes and procedures. Facilitate engagement with external partners, including but not limited to maintaining an updated database of prospects and partnerships, tracking deliverables of confirmed partners, prospect research and coordination with partner offices. In coordination with the office admins, assist with the organization of team-wide activities and events, including staff meetings, team-building activities, and trainings. Provide logistical and onsite support for major organizational events, including Admissions activities and events, Orientation and graduation, Reunions and special programming. Proactively work across teams to ensure operational efficiency and value added between workstreams, including with Academics, Admissions, Alumni engagement, and the Executive Director’s office. Executive & Administrative Support Act as a key liaison between principals and internal and external stakeholders Manage the principal’s calendar, contacts, and scheduling, ensuring priorities are effectively aligned. Plan and coordinate domestic and international travel, including bookings and itineraries. Manage meeting preparation and materials; observe meetings as requested and prepare meeting notes and follow-up items. Draft follow-up emails and correspondence related to ongoing projects. Compile, submit, and track expense reports and out-of-pocket reimbursements for the principals. Manage and maintain electronic and hard-copy filing systems, including accurate data entry and running reports. Prepare conference rooms and meeting spaces, including in-person and virtual meeting technology. Liaise with IT Consultants to coordinate technical support or provide direct support when appropriate. Other administrative tasks, as assigned. In-person presence at NY Office for a minimum of three days per week, although more in-person engagement may be required during peak times. Ability to monitor emails and work nights and weekends for events, cross-border engagement, managing meeting scheduling and outreach Timely responsiveness for inquiries from/to principals. Superior customer relations and cultural competency skills. Leadership, independence and collaboration skills with an entrepreneurial mindset. Strong adaptability and decisiveness in a fast-paced, ever-changing environment. The Foundation offers a comprehensive benefits package, on day one! Including medical, dental, vision, disability and life insurance. In addition, we offer a retirement savings plan with a match, a flexible spending plan with a match and a commuter savings plan. The Stephen A. Schwarzman Education Foundation is an equal opportunity employer and is committed to fostering an inclusive and diverse workplace. We do not discriminate against any applicant or employee based on race, color, religion, gender, gender identity, sexual orientation, age, disability, national origin, marital status, veteran status, genetic information, or any other characteristic protected by applicable law. Our goal is to create a welcoming environment where all individuals feel respected and valued. All employment decisions, including hiring, promotion, compensation, benefits, and training, are made without regard to these factors. We encourage individuals from all backgrounds and experiences to apply. Skills, Experience, and Qualifications 5-7 years Administrative Assistant experience. Strong work ethic, demonstrated professionalism, and a track record of establishing positive relationships especially in multi-cultural environments/context, exercising excellent judgment, diplomacy and discretion. Capacity to work positively with a wide variety of internal and external stakeholders; comfort seamlessly switching between corporate, academic and non-profit environments a plus. Exceptional organizational and time-management skills with strong attention to detail. Ability to manage confidential information with discretion and professionalism. Strong written and verbal communication skills. Advanced proficiency with office technology, virtual meeting platforms, and document management systems (MS Office Suite, Box, Zoom, Sharepoint, etc). Ability to prioritize, adapt, and pivot quickly in a fast-paced, dynamic environment. Collaborative mindset with the ability to work independently and across teams. Experience implementing operational procedures preferred. Experience living overseas and/or proficiency in a foreign language preferred. Special Considerations Must be based in the New York area and be available to work in person in the midtown office at least three days per week. Must be available for domestic and international travel as needed, typically not more than once a quarter. #J-18808-Ljbffr Schwarzman Scholars