Recruitment Operations Coordinator

Get AI-powered advice on this job and more exclusive features. This range is provided by STAFFED INC.. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Base pay range $24.05/hr - $28.85/hr Additional compensation types Annual Bonus

ABOUT US

At STAFFED INC., we're not just a staffing agency; we're architects of meaningful, lasting connections. Headquartered in the pulsating heart of New York City, our work stretches across the nation, pairing the world's leading brands with incredibly diverse talent. We specialize in temp staffing and temp-to-perm/perm recruiting within the experiential marketing, events, hotels, hospitality, catering, venues, fashion, retail, and luxury sectors. This is where opportunity meets community, and it's all orchestrated with polished professionalism.

ROLE SUMMARY

As a Recruitment Operations Coordinator at STAFFED INC., you play a key role in supporting the day-to-day execution of our staffing and recruitment efforts. You’ll work closely with Talent Managers to coordinate candidate outreach, scheduling, onboarding, and documentation — ensuring every step of the process runs smoothly and efficiently. From maintaining accurate records in our systems to keeping timelines on track, you bring structure and reliability to a fast-paced, high-volume environment. If you're detail-oriented, organized, and thrive in an operational support role, you'll be essential to helping us deliver an exceptional experience for both clients and talent.

JOB RESPONSIBILITIES

Talent Recruitment Coordinate job postings across platforms and social channels in alignment with hiring needs. Schedule interviews on behalf of Talent Managers and ensure candidates are properly prepped. Maintain timely and accurate records in the Applicant Tracking System (ATS). Support in-person casting efforts, including scheduling talent, preparing materials, and post-casting notes. Assist with sourcing talent for niche roles or last-minute needs using approved platforms and agency databases. Talent Operations Assist with onboarding and orientation logistics for new talent. Coordinate communications for the talent pool, including scheduling updates, reminders, and policy rollouts. Create and manage up-to-date talent lookbooks for client submission. Help organize orientation and training by assisting with sign-ups, materials, and attendance tracking. Conduct daily tracking of field staff time & attendance data and flag discrepancies or performance concerns to Talent Managers. Take post-event performance feedback and assist in logging information. Administrative Support Aid with collecting receipts and expenses tied to talent travel, wardrobe, or training sessions. Maintain organized documentation for compliance, event feedback, and talent progression. Collect and compile post-event images for use on social channels and weekly meetings. Assist with department-wide initiatives and special projects across staffing, training, and communications. Manage incoming office mail. Assist with organizing and overseeing office inventory. Provide support for meetings, presentations, and team activities as needed. Event Support Partake in events onsite, as needed, to support talent, ensure seamless executions, and maintain strong client & talent relationships.

QUALIFICATIONS

2+ years of professional experience in full-cycle staffing and recruitment for permanent and/or temporary roles. Proven Leadership Experience : Demonstrated experience leading teams, particularly in staffing, recruitment, hospitality, fashion & retail, and event settings. Innovative Recruitment Strategies : Expertise in developing and implementing innovative staffing strategies to attract top talent. Financial Acumen : Understanding of budgeting and cost management in relation to staffing and events. Cultural Competency : Ability to work effectively in a diverse environment, understanding the nuances of different cultures and backgrounds. Tech-Savvy : Proficiency in advanced staffing technologies and platforms, including forward-thinking recruitment tools.

PREFERRED SKILLS

Strong Communication Skills : Ability to communicate clearly and effectively with clients, candidates, and team members. Organizational Abilities : Skilled in managing multiple tasks and priorities efficiently. Problem-Solving Skills : Ability to identify and resolve issues proactively. Customer Service Orientation : A strong focus on client and candidate satisfaction. Teamwork and Collaboration : Ability to work well within a team, supporting colleagues and leadership. Adaptability : Comfortable with fast-paced environments and capable of adapting to changing demands. Attention to Detail : Precision in handling administrative and operational tasks. Technical Proficiency : Familiarity with Hubspot CRM and Marketing Hub, applicant tracking systems, Slack, Calendly, Canva, and Google Workspace. Advanced Excel/Google Sheets Skills : Proficient in using Excel/Google Sheets for data analysis, reporting, and automation, including pivot tables and VLOOKUP/XLOOKUP. Passion for fashion, hospitality, events, and luxury services.

BENEFITS

Comprehensive Healthcare Benefits (Medical, Dental, & Vision) Health Care FSA Paid Time Off Hybrid (Remote + In-Office) Work Schedule

EQUAL OPPORTUNITY EMPLOYER

Diversity, equity, and inclusion are at the center of what we do. We are committed to fostering a workforce that feels empowered and valued, not regardless of, but in celebration of identity and background. We understand the importance and impact of bringing different ideas and perspectives to the conversation while serving clients and engaging in partnerships within various industries. We not only embrace diversity and inclusion, we thrive on it. Our goal is to continue building a team where members of different views, skills and passions, can show up to work authentically as themselves. Our approach is to equip our teams with the best training and resources to excel in whatever role they are in - supporting an inclusive and diverse environment.

DISCLAIMER

The duties and responsibilities described in this job description are not a comprehensive list. Additional tasks not listed above may be assigned and the scope of the job may change as necessitated by business demands. While STAFFED INC. appreciates all applicants, only those qualified will be contacted. We thank you for your interest and look forward to connecting with you! EXPIRY Seniority level: Entry level Employment type: Full-time Job function: Administrative Industries: Staffing and Recruiting #J-18808-Ljbffr STAFFED INC.