Safety Legal Assistant

Safety Legal Assistant Construction company looking for a Safety Legal Assistant to join our Safety Department and assist with workplace compliance & safety regulations. Responsibilities Provide administrative assistance to the Director of Safety & Risk Management in all areas of our Safety Department. Incident Reports: (a) Coordinate, investigate and obtain initial information regarding incidents/accidents and prepare draft reports. (b) Log incidents; (c) Maintain incident report binders; (d) Circulate reports as directed; (e) Provide incident report numbers when needed. Process/report claims and maintain electronic and hard copy files. Obtain police reports in reference to vehicle accidents as needed. Assist in claims management reviews and meeting preparations. Maintain legal calendars, deadlines and filings as required. Prepare correspondence and memoranda related to safety, litigation and other items as required. Maintain organized and accurately dated reports and spreadsheets for all claims. Assist Safety Assistant with Safety Talks and Trenching Reports: (a) Maintain labeling system; (b) Assist in choosing weekly topics; (c) Keep safety talk list current; (d) Circulate weekly safety talks; (e) Obtain and file safety talks; (f) follow up on missing safety talks; (g) Obtain and file daily trenching reports; (h) Maintain a log on GC’s who request the safety talks and send them out weekly to all GC’s on that list. Perform pre-hire safety orientation and drug tests scheduled with Human Resources. Coordinate & schedule meetings & training as needed. Maintain filing system and directories regarding safety related matters. Assist with inventory and ordering of safety equipment. Organize, file, and maintain disciplinary action documents, reports, and logs for reference. Prepare and maintain training, training cards, training records and schedule training renewal classes when needed. Assist with preparation of safety manuals for client distributions as needed. Filing job-site inspections and facility inspection reports. Maintain an active list of general contractors (GCs) who need safety talks emailed weekly. Obtain personal vehicle insurance from employees who drive personal vehicles for work purposes, keep up to date with expiring insurance policies and obtain declaration pages upon renewals. Inspect shop area bi-weekly for safety issues. Report any deficiencies to Safety Manager for corrective action. Assist with all other safety department projects as needed. Skills Knowledge of Microsoft Office (Word, Excel, Outlook) Written and verbal communication skills High degree of organizational ability and attention to detail Positive attitude Flexibility Confidentiality Time Management Bilingual Preferred (English/Spanish) Team Collaboration Benefits Medical Dental Vision PTO 401(k) Schedule Monday - Friday 8:00am – 4:30pm #J-18808-Ljbffr American Engineering & Development Corporation