Real Estate Administrative Assistant

Job Description

Job Description

About the Role

A top-producing real estate team in the Washington, DC market is seeking a driven Sales & Operations Assistant to support continued growth.

This is a hybrid role combining proactive lead follow-up and appointment setting with transaction and listing support. It is built for someone energized by daily outreach, comfortable on the phone, and equally capable of keeping operations organized and on track.

Prior real estate experience is preferred. An active real estate license is a plus.

Why Join Us

This role offers direct exposure to premier listings, complex transactions, and a high-performance real estate environment in the Washington, DC metro area. The right candidate will have the opportunity to grow into expanded sales or operational leadership as the team grows.

$60,000 - $70,000 yearly

What You’ll Do

• Follow up on inbound leads, referrals, and database contacts with urgency and consistency
• Conduct outbound calls and personal outreach to reactivate and nurture past client and sphere relationships
• Set qualified appointments and manage all activity in the CRM with accuracy
• Coordinate listings and transactions from pre-listing through closing
• Manage schedules, communications, and competing priorities to protect the lead agent’s time
• Support client touchpoints, newsletters, and event coordination
• Continuously improve systems and workflows to support team growth

What We’re Looking For

• 2+ years of real estate or sales experience; CRM and outreach background prioritized
• Confident communicator who is comfortable with high-volume phone outreach — this is not a desk-only position
• Strong understanding of real estate contracts and transaction processes
• Highly organized, detail-oriented, and self-motivated
• Tech-savvy with CRM systems, MLS platforms, and digital tools
• Trustworthy, professional, and committed to a high standard of client experience

About Keller Williams Capital Properties

KWCP is one of the fastest-growing brokerages in the region — on track to serve 6,000 buyers, sellers, and investors in 2026. A locally owned brokerage built to be a platform for impact-driven agents, we operate across Maryland, Washington, DC, and Virginia. Our 1000+ agents and teams grow their business by over 20% year-over-year.